Regular Council Meeting Thursday, October 17, 2002 Meeting called to order by Mayor Robert E. Cochrun. Roll Call: John Synodinos absent, Dave France present, Dave Smith present, Robert Martin Sr. absent, Beth Rupert present, Gene Pool present. Officials: Mayor Robert E. Cochrun present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Gary R. Folden present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Dave Smith, second by Dave France to approve the minutes of the Regular Council Meeting held October 3, 2002. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool abstain. Motion passed 3-0 with 1 abstention. Gary Folden said that he received a phone call from Council Person John Synodinos who told the Administrator (Gary Folden) that he would like to see additional information put in the minutes from the October 3, 2002 Meeting. Council Members present did not wish to make any changes or additions to the October 3, 2002 meeting. Persons Appearing before Council Mayor Cochrun read a proclamation honoring Pat and Barb Davis for their donation of time and materials in beautifying the grounds in front of the municipal building. Barb Davis told Council that October 26, 2002 was make a difference day. She said that she had been able to have 350 books donated, which would be going out to the youth in the area. She also said that she would like to have local residents donate new or slightly use teddy bears that would be presented along with the books to the children. She said that residents could contact her at 264-7566 if they had any teddy bears. Chief Ed Laman said that he would be receiving a sample Ordinance from Delaware County regarding noise levels allowed. He said that he would get back to Council on this topic. Chief Laman questioned Council on whether there was going to be a Halloween Party held in the Village. He said that no one had approached him on the subject and he had only heard about it this week. He told Council that he needed to know the specifics so that he could schedule security for the event. Council Members present said that since Council Person Martin was not at the meeting to update them on whether the Halloween party was still being planned that the party would not be held this year. Motion by Beth Rupert, second by Gene Pool to hold Trick-or-treating in the Village on Thursday, October 31st from 5:00-7:00 PM. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Ordinances and/or Resolutions Ordinance 2002-18: An Ordinance approving the Village to sell the 1993 International Packer truck was read for the 3rd time. Motion by Gene Pool, second by Dave France to approve Ordinance 2002-18. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Ordinance 2002-20: An Ordinance increasing sanitation rates was read for the 3rd time. Motion by Dave France, second by Gene Pool to approve Ordinance 2002-20. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Ordinance 2002-21; An Ordinance increasing water rates was read for the 3rd time. Motion by Dave France, second by Gene Pool to approve Ordinance 2002-21. Vote: Dave France yea, Dave Smith yea, Beth Rupert nay, Gene Pool yea. Motion passed 3-1. Ordinance 2002-22: An Ordinance decreasing sewer rates was read for the 3rd time. Motion by Dave France, second by Gene Pool to approve Ordinance 2002-22. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Reports, announcements and Communications. Mayor Cochrun announced that the Wintersville Police Department would be sponsoring a blood drive on Saturday, October 19, 2002 from 9:00 AM. To 3:00 PM. Mayor Cochrun said that a meeting regarding Route 43 expansion was recently held at the Village. He said that Jefferson County Commissioners would be holding a workshop to further discuss this issue prior to the next Council Meeting at 6:00 PM., November 7, 2002 in the Village Chambers. Mayor Cochrun said that the Clerk Treasurer had provided him with a report on the costs and revenue from this year's Community Day Event. Dave France asked is the Administrator could provide a report to Council on the in-kind services that were provided for the event. Mayor Cochrun said that a Planning Commission Meeting would be held on October 29, 2002 at 6:00 PM. to discuss the addition at the residence of Beth Rupert. Committee Reports Dave France said that a Finance Committee Meeting was held to discuss raises for 2003. He said that he would ask for an executive session later to go over specifics on pay issues. Administrator's Report Gary Folden explained that most state and municipal organizations opposed Issue I that would be on the ballot in November. He asked residents to read over this issue to be able to make an informed decision on the matter. Gary Folden said that he planned to have the power service temporarily shut off at Big Bear, where the Village had purchased a transformer for the Community Day Event to avoid the monthly $13.00 charge. Gary Folden said that the original estimate to build a garage had been $92,000.00. He said that this amount is now closer to $225,000.00. Council Members discussed the garage issue including the number of bays needed for the building. Council Members said they would like to see the drawings and plans for the structure. Gary Folden said that the time frame for the garage construction would probably be late spring of next year. Gary Folden explained that work presently being done in the Village by prisoners at the local correctional institute and those working off fines is now considered subject to workers compensation laws, which means an additional expense for the Village if this practice continues. Council Members agreed to stop using these people to perform work in the Village. Motion by Beth Rupert, second by Dave France to approach the Thunder-in-the-Ville organization about combining the fireworks event with the Community Days Celebration next year along with a celebration of Ohio's 200 year anniversary. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Old Business Dave Smith inquired about the status of repairing the school speed limit signs. Gary Folden said that he had contacted the vendor; Bruce & Meriless, who handles the signs for the Village, but has not gotten a response back from them. Gary Folden reported that the plans for the upcoming parade are coming along fine. New Business Motion by Dave France, second by Dave Smith to approve the budget transfers as submitted by the Clerk Treasurer. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Beth Rupert said that she thought that the recent Indian Creek Homecoming parade appeared to create a dangerous situation for the young people in the parade because of traffic remaining opened up on Main Street. Chief Laman said that the most dangerous part of the parade was caused by young people jumping on and off the floats. Gary Folden reported that the process to abandon the road near the Molinaro property has been finalized. Gary Folden said that the County Engineer's office would be working with all County Municipalities to correct any run off problems that might exist in the County. He said that EPA has mandated that these problems be rectified within the next five years. Gary Folden said that he recently attended a Regional Income Tax Association (RITA) Meeting where officials from RITA dais that the state is looking to equalize local tax rates across the state. He said that the states are looking at taking over the collection of local taxes. Motion by Dave France, second by Gene Pool to go into executive session to discuss personnel matters concerning employee raises. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Gene Pool, second by Dave France to return to regular session. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Gene Pool to increase all full time-non salary employees and the part-time building inspector and the part time police secretary salaries by 2% beginning with the first pay in January 2003. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Gene Pool to increase the base rates for the following positions and to raise the hourly rate for the employees in these positions by the amount of these increases beginning with the first pay in January 2003. Position Current Base Base Beginning 2003 Sewer/Water Laborer - $9.37 $10.61 Street Laborer - $10.49 $10.61 Payroll/AP Clerk - $10.47 $10.61 Water Clerk - $10.47 $10.61 Admin. Assistant for Police Dept. - $10.47 $10.61 Meter Reader - $9.37 $10.08 Part of this motion also is that sanitation employees who have a CDL License no longer receive additional pay when they drive since it is now built into their pay for all hours they work. No additional pay is given to water/sewer employees who obtain any license since it is now part of their base pay and a requirement of the job. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Gene Pool to increase the base rates for the Public Works Foreman and the Public Utilities Foreman to 11.61 per hour. The rate for the public utilities foreman includes any licensing obtained or required for the position. Ordinances currently in place for additional pay for any license should be repealed since the pay for those licenses are now part of the base pay. The hourly rate for the current employees in these positions should be increased by the amount of these increases beginning with the first pay in January 2003. Position Current base pay Base pay in 2003 Including license increasing license Public Works Foreman - $11.49 $11.61 Public Utilities Foreman - $11.25 $11.61 Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Dave Smith to increase the base pay for the Administrative Assistant to the Administrator from $8.40 to $9.00 per hour and to increase the rate for the current employee in that position by this .60 per hour increase to the base beginning with the first pay in January 2003. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Gene pool to increase the base pay for the water and Finance Clerk Assistant position from $8.40 per hour to $9.00 per hour and to increase the rate for the current employee in that position by this .60 per hour increase to the base beginning with the first pay in January 2003. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Dave France, second by Gene Pool to increase the salaries for Ed Laman, Gary Folden and Perry Pool by 5% beginning with the first pay in January 2003. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Beth Rupert, second by Gene Pool to pay bills as funds become available. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Motion by Beth Rupert, second by Dave Smith to adjourn. Vote: Dave France yea, Dave Smith yea, Beth Rupert yea, Gene Pool yea. Motion passed 4-0. Next regularly scheduled meeting is Thursday November 7, 2002 at 7:00 PM. A Meeting concerning the expansion of Route 43 will be held prior to the Council Meeting beginning at 6:00 PM. C. Michael Payne - Clerk/Treasurer Robert E. Cochrun - Mayor