Regular Council Meeting Thursday, September 21, 2006 Council President Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France absent, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba absent. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Martin Sr., second by Matt Parise to approve the minutes from the Regular Council Meeting held on September 7, 2006. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing Before Council Robert Laukert, BHJ representative, gave Council members a summary update of the recent BHJ Meeting. Bob Kalbaugh, representative of the Wintersville Betterment Committee, told Council about some of the recent purchases that the WBA had made including 20 holiday snowflake decorations, a sign for the park, and a table for the memorial park. He also said that attendance at their meeting had grown from 6 at the first meeting to 18 at the most recent meeting. Reading of Ordinances and/or Resolutions None. Reports, Announcements and Communications Bob Gale announced that Village Offices would be closed Monday, October 9, 2006 in observance of Columbus Day. Administrator's Report Bob Gale said that the Administrator had prepared a report for Council to review that was included in their packet. Robert Cochrun said that that if the Village obtained ownership of the Woodridge property the grass there needed to be cut. Council announced that a sanitation meeting would be held on Monday 25, 2006 at 6:00 PM. Mike Payne told Council Members that the water clerk told him that the recently revised policy regarding delinquent payments for water and sewer bills was not yet being followed. Matt Parise said that the Administrator needed to make the changes that were agreed to last March regarding phone bill savings. Bob Gale announced that paving was scheduled to begin the first week in October for streets in the Grandview and Terrace area. Unfinished Business None. New Business Motion by Mat Parise, second by Robert Martin Sr. to go in to executive session to discuss a personnel matter regarding the hiring and firing of an employee. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Cochrun, second by Matt Parise to return to regular session. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Matt Parise, second by Robert Martin Sr. to change the position of the water/finance clerk to part time not to exceed 29 hours per week effective immediately upon the resignation of the current water clerk. Motion by Jason Mattern, second by Thomas Bottorf to table the motion until the Mayor and the Administrator have time to discuss this situation with Council. Vote: Robert Cochrun yea, Jason Mattern nay, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf nay. Motion failed 4-2. Bob Gale said that there has been discussion in the past that this position should be part time. Vote on the motion to change position to part time. Vote: Robert Cochrun yea, Jason Mattern nay, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf nay. Motion passed 4-2. Jason Mattern brought up the right of way issue on Sabina Drive. Chris Becker said he was working in this issue. Mike Payne said that the state auditors were wrapping up the 2 year Village audit and that an exit conference would be scheduled when their work was completed. Council agreed that if an exit conference was scheduled at noon to review the audit that Wednesday would be the best day of the week. Mike Payne said that the cross training in the finance office was not progressing to an acceptable level. Council directed the Clerk/Treasurer to meet with the Administrator and come up with an agreed upon training schedule such as two days a week of uninterrupted training. Bob Gale said that Birbeck Aquatics had sent an email to the Administrator saying they had been receiving numerous phone calls from Council Members and residents regarding the contract the Village signed with them and that they would like for questions to funnel through a point person. Motion by Bob Gale, second by Matt Parise to have questions for Birbeck Pools be directed to the Administrator or the Recreation Chairman. Discussion on the Motion: Jason Mattern said that he had placed several calls to Birbeck Aquatics and that they did not return his calls. He also stated that Birbeck Aquatics did not have a contact reference for Cross Creek township. He also said that he still did not have a copy of the AIA standards that was referred, to in the contract to review. Bob Gale asked that Jason Mattern to given a copy of this information. Jason Mattern said the would give Robert Martin Sr. a list of the questions that he would like him to ask Birbeck Aquatics. Matt Parise said that Birbeck Aquatics did not work exclusively for the Village and that they had many clients to take care of. Thomas Bottorf said that at the last meeting Council Members were told that if they had any questions for Birbeck Aquatics they should contact them, now they were being told not to call them. Robert Martin Sr. said that Mr. Brirbeck had been out of town and that he would answer all questions when he returned to town. Vote on the Motion: Robert Cochrun yea, Jason Mattern nay, Robert Martin Sr. yea, Bob Gale yea, Matt Parise nay, Thomas Bottorf yea. Motion passed 4-2. Motion by Robert Martin Sr., second by Robert Cochrun to pay bills as funds become available. Matt Parise asked if the Administrator had followed up on having the county pay their share of the Howard Bowers bill. He said that the Administrator should contact Howard Bowers and explain why payment of the bill was being delayed. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. For the Good of the Village None Motion by Robert Martin Sr., second by Matt Parise to adjourn Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next regular scheduled meeting is Thursday, October 5, 2006 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor