Regular Council Meeting Thursday, September 7, 2006 Mayor Dave France called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Martin Sr., second by Thomas Bottorf to approve the minutes from the Regular Council Meeting held August 17, and the Special Council Meetings held August 21, August 24, and August 30, 2006. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing Before Council None. Reading of Ordinance and/or Resolutions Resolution 2006-26: A Resolution accepting the amounts and rates determined by the Budget Commission was read for the first time. Motion by Robert Cochrun, second by Robert Martin Sr. to suspend the rules for the second and third readings of Resolution 2006-26. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Resolution 2006-26: A Resolution accepting the amounts and rates determined by the Budget Commission was read for the second and third times. Motion by Thomas Bottorf, second by Robert Cochrun to approve Resolution 2006-26. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Reports, Announcements and Communications Mayor Dave France read the Magistrate, Police and Code Enforcement Officers reports for August 2006. Administrator's Report Walt Ziemba asked Council to approve the contract for engineering services for Street Engineering and Surveying Company in the amount of $63,920 for work on the Meadow and Garden Drive. Motion by Robert Cochrun, second by Bob Gale to accept the contract with Street Engineering. Discussion on the Motion: Matt Parise questioned whether the contract for the engineering service had been put out for bid. Walt Ziemba explained that he had followed the procedure established by the State to select an engineer for projects. Bob Gale asked if the project cost for engineering services fell within the expected amounts. Walt Ziemba said that it did. Thomas Bottorf asked that the costs for the Garden Drive/Meadow Road project be maintained separately in the Village Accounting records. Walt Ziemba said that Council had in their packet a letter from Rocco Boniey, the Village's insurance agent explaining that the lowest cost for the Village Health Insurance was to remain with Medical Mutual Insurance Company which had increased rates a little over. Walt Ziemba mentioned that he and Mayor Dave France would be absent at the next meeting on September 21 because they would be attending the OML conference. Unfinished Business Chris Becker said he would reschedule a meeting with Jack Gilmore for Council to discuss extending the current water contract the Village has with the County, for 6:00 PM prior to one of the October Council Meetings. Thomas Bottorf said that Mr. Gilmore should also be ready to discuss the County paying their share of the additional telemetry costs. Mike Payne said that the street budget contained enough funds in the salary line item to pay for a seasonal employees thru December. Motion by Robert Martin Sr., second by Matt Parise to authorize the Administrator to keep one of the seasonal employees thru December. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale nay, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-1. Mike Payne said that he discussed with the auditors the situation of a Council member not attending a prepaid seminar. He said that the auditors would allow the expenditure but did agree that the Village should develop a policy to address these types of situations. Motion be Robert Martin Sr., second by Matt Parise to authorize the Administrator to sign an agreement for professional services with Birbeck and Associates for step 2 of the feasibility study at a cost of $1,900 to the Village. Discussion on the Motion: Jason Mattern said that he had some concerns with the proposal that he would like to discuss with Birbeck and Associates regarding the proposal. He also said that he would like to discuss the hold harmless clause and the idea of competition at the developmental stage of the project. Thomas Bottorf said he was in favor of allowing the voters to decide if they would like to foot the bill for a swimming pool. He said he would like to see proposals from other vendors besides Birbeck before awarding them the initial contract. He said that the Birbeck contract contained language that would lock the Village into more than a quarter of a million dollars with them once the initial contract was approved. Robert Martin Sr. said that the Village did not get multiple quotes for items such as engineering services to Street Engineering and purchasing chemicals so he did not see the reason for Council to insist on multiple quotes for the Pool contract. He said that Mr. Birbeck had already appeared before Council and discussed the project and would be happy to discuss any questions that Council members may still have. Chris Becker said that it was legal to avoid bidding out this service, but that their was a potential for the Village to be on the hook for a large sum of money over a large period of time with Birbeck and Associates. Vote on the Birbeck Motion. Vote: Robert Cochrun yea, Jason Mattern nay, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf nay. Motion passed 4-2. Walt Ziemba said that the Village would be sponsoring a tire collection effort on Sept. 13th and 14th and that tires could be dropped off at the street garage on those days. Walt Ziemba reminded Council that the Route 646 light question and the landfill bids needed to be discussed at committee meetings. New Business Robert Martin Sr. said that an additional street light was needed on Roberts Street. Bob Gale said that the personnel issue needed to be discussed regarding the employee leaving the water department. Matt Parise reminded the Administrator that he needed to make the cost saving changes regarding the phone bills. Matt Parise expressed his concern with doing business with the County since they were using MS Consultants. Thomas Bottorf said that the timers on the lights on Grove Street needed checked. Thomas Bottorf said that multiple businesses were not following Village sanitation ordinances. Thomas Bottorf asked that a count of how many water customers were coming to the window each day to pay their bills be conducted. Thomas Bottorf said that Council did not receive a recap of the Village work orders this month. Thomas Bottorf reminded the Administrator and the Police Chief to begin preparing for budget meetings for 2007. Motion by Robert Martin Sr., second by Thomas Bottorf to approve the transfers and increases in fund balances prepared by the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Bob Gale to pay bills approved by Council become available with the exception of the Howard Bowers bill that the Administrator needed to follow up on. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. For the Good of the Village Chief Ed Laman asked for the status of the generators that he had discussed previously. Walt Ziemba said that he would be requesting those for 2007. Motion by Robert Martin Sr., second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next regularly scheduled meeting is September 21, 2006 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor