Special Council Meeting Tuesday, August 24, 2004 Council President Thomas Bottorf called the meeting to order. Roll Call: John Synodinos present, Dr. Robert Price present, Dave Smith present, Robert Martin Sr. absent, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France absent, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by John Synodinos, second by Dr. Robert Price to approve the minutes from the August 5, 2004 Regular Council Meeting, with the correction of the date on the last 6 pages of the minutes from August 8, 2004 to August 5, 2004. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Reading of Ordinances and/or Resolutions Ordinance 2004-19: An Ordinance amending section 1157.08 regarding fencing guidelines was read for the 2nd time. Administrator's Report Walt Ziemba said that someone had complained to him about the location of the new playground equipment at the Walnut location. He said that the person felt that this was an unsafe location. He said that the Police Department had no accidents reported in that area over the last two years. He said that about half of the equipment had been installed and that the project should be complete within a week. Walt Ziemba said that trash pickup has become a problem again on Warren Lane. Walt Ziemba said a preliminary set of drawings were in for Sam's Way. He said that some of the road was located on private property including some of the water lines. He said a revised cost estimate would be ready next week. He also said that John McDevitt suggested that the Village put November 15th as the completion date in the bid specifications along with an alternate date of sometime in the Spring of 2005. Motion by Matt Parise, second by John Synodinos to authorize the Adminsitrator to go out to bid for the construction of Sam's Way. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Council discussed how the cost of replacing the water lines in some area on Sam's Way would affect the assessment. They agreed to continue the discussion on the issue at a later date. Unfinished Business Walt Ziemba said that he was unable to finalize the Sand Blasting project until he had heard back from another reference of the low bidder. Walt Ziemba said he had not had the light sensors on Fernwood and Leonard checked out yet. He did say that Springdale sensor might be the Village's responsibility since the loop was back on the Village part of Springdale. Council discussed whether this was the Village's responsibility Chris Becker said that this light was not the Village's responsibility. Walt Ziemba said that the elevator contract was awarded to Schlinder Elevator. Walt Ziemba said that he had not received cost information for Christmas light timers yet. Walt Ziemba said that he had not received a response from his letter to MS Consultants regarding their most recent invoice. Motion by John Synodinos, second by Matt Parise to not pay the amount of the MS Consultant bill that was in dispute. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Walt Ziemba discussed the Troy Place situation regarding the need for a catch basin. He said that without going on private property it was difficult to find a place to have the water be directed. Chris Becker said that the Village had no liability for the water running on to the property. Thomas Bottorf suggested that the street committee to review this matter. Chris Becker said that he had discussed with attorney Mike Calabria the number of lots that should be assessed on Sam's Way. He said the two of them agreed that since there were 12 lots platted that should be the number of lots assessed. Matt Parise asked to have this opinion from the Solicitor in writing about the number of lots that should be assessed since there were other lots that potentially existed in that area that could benefit from the road. Mike Payne said that the minutes would reflect the Solicitor's Opinion on the matter. Chris Becker said that Dennis O'Toole had not yet returned his call on the items he was working with him concerning his billing the county and the Village for the same hours. He also had not talked to Mr. O'Toole on the water contract issue. John Synodinos asked the Administrator to follow-up on the issue of the Power transformer that had been installed at the former Big Bear location. Mike Payne told Council that RITA officials had told him that from putting the subchapter S tax language on the ballot would be of minimal value, and therefore not worth the trouble. Mike Payne said that in a review of the minutes from last year, there were no motions to approve renovating Leonard Ave. to use as a senior citizen center. Matt Parise said he would like to see the Administrator obtain prices to improve the building. Thomas Bottorf suggested that the Mayor appoint a committee to address this issue. John Synodinos said that to maintain a senior center would involve additional costs to the Village. Matt Parise said that he was in favor of adding a senior center and Village could have the same person who cleans the Municipal building, clean the Leonard Ave. building. He said in any event the outside of the building needed work. New Business Motion by John Synodinos, second by Thomas Bottorf to authorize the Administrator to work additional hours, at straight time pay, as necessary to work on the Issue II Funding for the District, beginning August 25, 2004 through August 25, 2005. This motion is subject to OPWC approving the reimbursement of all of the Administrator's salary and fringes paid by the Village above his normal wages. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Motion by Matt Parise, second by Thomas Bottorf to switch insurance carriers for the health, life, dental and vision coverage for the Villages employees to Medical Mutual insurance company's Super Med Plus 10100 Plan beginning September 1, 2004 and to issue the first month's premium to the company. The motion was also to remain with the Rocco Boniey agency to administer the plan. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Matt Parise suggested that Walt Ziemba set up a meeting with the company's insurance agent, Rocco Boniey, to go over the changes in the new health plan coverage. Matt Parise said that in the past he had not always been notified of committee meetings, even though he had requested to be notified for meeting, even if he was not on the committee. Motion by matt Parise, second by John Synodinos that all of Council including the clerk treasurer, Mayor and the Administrator be notified of all committee meetings. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Matt Parise asked if the Administrator had followed up on the three different places that needed to be metered. Walt Ziemba said that 2 of the 3 had been taken care of and he would follow up on the other one. Matt Parise said that a property on Warren Lane needed to have their grass cut. Chief Laman said that the property is in the Village and that the grass needed to be cut within 125 feet from the nearest dwelling. He said he was told that this grass would be cut. Matt Parise asked where the cut off of the dedicated part of Warren lane was. Chris Becker said that the property line in front of the old farm house on the left side was his understanding of where the private property started. Matt Parise said that the Village should find out exactly where this cut off started. Walt Ziemba said he would have John McDevitt follow up on this matter. Matt Parise discussed the problem of garbage collection and the situation of metal posts in someone's yard on Warren Lane. Walt Ziemba said that the posts did not constitute a fence and they were not on the Village's right of way, so they were not a problem. Motion by Thomas Bottorf, second by Matt Parise to approve the transfer submitted by the Clerk Treasurer. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Motion by Thomas Bottorf, second by Dr, Robert Price to pay bills presented at the Council meeting except those that are being reviewed. Discussion on the motion: John Synodinos asked what the reimbursement for Mayor Dave France was for. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Walt Ziemba said that Mail slots had been set up in the side room of Council Chambers. Good of the Village Betty Stinard complained about slag being washed out from around her house. She said that she would like something constructed to help prevent this. Walt Ziemba said he and Perry Pool would look into this matter. Betty Stinard said that there was a big hole in a clay pipe on Long Street that needed attention. Walt Ziemba said he would look into this matter. Thomas Bottorf reminded motorists that school is now back in session and that drivers should be aware of Children on the roads. Motion by John Synodinos, second by Matt Parise to adjourn. Vote: John Synodinos yea, Dr. Robert Price yea, Dave Smith yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Meeting adjourned at 8:20 PM. Next regular scheduled meeting is September 2, 2004, at 7:00 PM. Mike Payne, Clerk/Treasurer Dave France, Mayor