Regular Council Meeting Thursday, July 28, 2005 Mayor Dave France called the meeting to order. Roll Call: John Synodinos present, Dr. Robert Price absent, Thomas Bottorf present, Robert Martin Sr. present, Matt Parise present, Dave Smith present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Minutes for previous meeting were approved later in the meeting Mayor Dave France asked Council members and the audience to follow Roberts Rules of Order when speaking during Council Meetings. He said that according to Roberts Rules of Order that anyone speaking during the meeting should address the Chairman (Mayor or acting Mayor) and not individual Council Members. Persons Appearing before Council Reading of Ordinances and/or Resolutions Ordinance 2005-20: An Ordinance enacting new codified Ordinance Chapter "Erosion Sediment Control" was read for the 3rd time Chris Becker said that he had tried to contact Brandon Anderson regarding this Ordinance's language but was unsuccessful. Motion By Thomas Bottorf, second by John Synodinos to approve Ordinance 2005-20. Discussion of the Motion: Matt Parise asked if the Solicitor recommended passing the Ordinance at this time. Chris Becker said that he had prepared the Ordinance using sample Ordinances from other Municipalities and that he felt that the Ordinance was fine to approve as prepared. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Ordinance 2005-22: An Ordinance assessing property owners on Sam's Way for a new road was read for the 1st time. Reports, Announcements and Communications Thomas Bottorf said that the Water and Sewer Committee had met three times since the last Council Meeting and that the Committee had a compromise plan to submit to the Solicitor to put in Ordinance form. Motion By Dave Smith, second by Thomas Bottorf to have the revised water rate structure put in to Ordinance form. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. John Synodinos said that he would like to hold another meeting to discuss renting Office space to Judge Bednar's court. He said that the meeting would be held at 6:00 PM on Tuesday, August 2, 2005 and that Judge Bednar would be invited. Dave Smith said that a variance had been granted to Harvy Credit Company concerning a setback on Lot #5 in Sam's Way. Robert Martin Sr. stated that some of the new playground equipment had been received. He also congratulated Patrolman Brad Leas and Detective Sargeant Jesse Kosegi for their recent success at the Police and Fireman Weight Lifting competition. Administrator's Report Walt Ziemba said that the high bidder on the 1997 Police Cruiser had backed out of the bid to purchase the vehicle. He said that the Village would re-advertise for bids for the cruiser. Walt Ziemba said that he was not ready to approve a bidder for landfill services because the two bids submitted were very close and the low bidder may not have included a surcharge in their bid. Walt Ziemba told Council that he would like to have W.E. Quicksall do a water study (analysis) of the Village's water distribution system. He said he received a quote from Quicksall for $19,000 that could be paid through a 2 year zero interest loan from OWDA. He said that the Village needed improvements to its 50-year-old system and that this study would identify and prioritize the Village's needs. John Synodinos asked who had come up with the idea of doing this study. Walt Ziemba said that it was the result of Supervisory planning meetings and also just knowing that many capital items were needed to be started. John Synodinos said that the Village had been talking about these capital projects for over 7 years and the water system is running just fine. Walt Ziemba said that the system was over 50 years old and that lines were constantly breaking. He said that even if the Village started this study now it would be years before things like a new water tank was built. Robert Martin Sr. said that the Village did not have the 1.5 Million dollars that the Administrator suggested that these capital improvements would cost, but that he did not like to have the water system breaking down. He suggested that a study could be done to show how the Village could phase in needed capital projects. Matt Parise asked if other consultants had been asked for quotes. Walt Ziemba said he had only approached Quicksall because they had done the last study of the Village's water system in 1997-1998 and they were most familiar with the Village's situation. Matt Parise said that he would like to see additional quotes obtained since the cost for the study was significant. He also asked what the proposed study by Quicksall would entail. Walt Ziemba said that Quicksall would develop a model flow of the entire water flow system, which would primarily involve the water storage tank needs, tie ins to the County's system and other distribution matters. He said that this is the first step in preparing a 5 year plan. Thomas Bottorf suggested that this matter continue to be discussed at a water & sewer committee meeting. Walt Ziemba said that he would update Council at a future meeting regarding drainage on Troy Place. Walt Ziemba said that he had 3 vendors inquiring about whether the Village would be bidding out their health insurance premiums this year. Thomas Bottorf said that the Village's agent for health insurance said that the premium increase starting in September would be 8%. The agent would be obtaining additional quotes from other companies. Motion by Matt Parise, second by Robert Martin Sr. to change the meeting agenda to allow for the approval of the minutes from the previous Council Meeting. Motion by Robert Martin Sr., second by Matt Parise to approve the minutes from the July 7, 2005 meeting. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Unfinished Business Matt Parise asked that the payment for Signal Services he held until the Administrator determined if the light worked. Chris Becker said that the $1475 bill for the lot demolition should be certified for collection on the property taxes. Matt Parise said that the Water Software Demonstration provided very little additional benefit to the Village, other than being able to provide reports more often. He did find out from the Software company that the Village's hand held meter readers that could be downloaded to the system to reduce data entry from the manual logs. Walt Ziemba said that he would discuss this idea at his next foreman's meeting. Walt Ziemba said that Jack Gilmore told him that the County would like to have a new water contract in place by September 1, of this year to help save the County money on their contract with Toronto. Chris Becker said he would begin working on this with Dennis O'Toole as soon as possible. New Business Matt Parise commended the Police and Street Department for their efforts during the recent storm. Matt Parise said that by purchasing mini gas transformers the traffic lights could stay functional during these storms and avoid the manpower of the Police Department at the intersections. Robert Martin Sr. said the cost of the transformers were very expensive. Walt Ziemba said he would check on the cost of these transformers. Motion by Thomas Bottorf, second by Robert Martin Sr. to approve the transfers prepared by the Clerk Treasurer. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Motion by Thomas Bottorf, second by Robert Martin Sr to pay bills approved by Council as funds become available. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. For the Good of the Village Betty Stinard said that the lift station on Powell's lane needed cleaned up from the storm last week. Betty Stinard asked if something could be done about the gravel that gets washed down from her driveway. Walt Ziemba said that he had plans to take care of these matters. Betty Stinard complained of a huge hole on Church Street. Walt Ziemba said the problem with Church Street was that it needed widened in that area behind National City Bank. Motion by Thomas Bottorf, second by John Synodinos to go into executive session to discuss potential litigation. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Motion by Thomas Bottorf, second by Dave Smith to return to regular session. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Motion by Dave Smith, second by Thomas Bottorf to adjourn. Vote: John Synodinos yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 5-0. Next scheduled meeting is Thursday August 4, 2005 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor