Regular Council Meeting Thursday, July 1, 2004 Mayor Dave France called the meeting to order. Roll Call: John Synodinos absent, Dr. Robert Price present, Dave Smith present, Robert Martin Sr. present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Thomas Bottorf, second by Dr. Robert Price to approve the minutes from the regular Council Meeting held June 17, 2004. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Persons Appearing Before Council John Schmidt, said that his business located at 500 Luray Drive was about to open up for additional tenants. He said that recently his building had experienced several break-ins and vandalism requiring police involvement. Because of these reasons he requested that the Village install street lights on the three poles on Luray Drive that currently did not have lights. Matt Parise asked where the poles were located that needed new lights. John Schmidt referred to a handout he had given Council that showed the location of the poles. He said that two of the poles were in front of the property owned by Pepsi and the 3rd pole was located in front of his building. Matt Parise asked if Mr. Schmidt had lights in his parking area. John Schmidt said that he had lights in his parking lights that were on timers that turned them one 1-hour prior to dusk. Motion by Robert Martin Sr., second by Matt Parise to install lights on the 3 poles on Luray Drive that currently do not have lights on them. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Ordinances and/or Resolutions None. Reports, Announcements and Communications Mayor Dave France read the Magistrate and Building Inspectors reports for June 2004. Mayor Dave France announced that Village offices would be closed Monday, July 5 2004 in observance of the July 4th holiday. He said that no change in the sanitation schedule would take place. Administrator's Report Walt Ziemba said he had received two quotes to sand blast and repair both clarifiers at the Waste Water Treatment Plant. He said that before he went out to bid for this work he would follow-up with preparation of the specifications for this project since the two initial quotes were so far apart. Walt Ziemba said he would have Chris Becker follow-up on legislation needed to have sub chapter S Corporation pay net profit taxes to the Village. Walt Ziemba said that it would probably be October before the lawsuit against the Village by Steubenville takes place in court. Walt Ziemba discussed with Council the individuals hired as summer help. He explained why there may be no individuals hired from the Community Action Council. He said the primary reason for not hiring individuals form the agency was due to lack of transportation to get the people to Wintersville each day. Walt Ziemba said that he would like to see a Water and Sewer committee meeting scheduled to discuss I & I issues. A meeting of the Water & Sewer Committee was scheduled for July 8th at 6:00 PM. Walt Ziemba updated Council on the progress of the new garage. Walt Ziemba said he would be obtaining additional information on purchasing a bucket truck for the Village. Walt Ziemba said that he had received a request from a representative at Jefferson Community College to use the Municipal building for classes for Wintersville area individuals. Motion by Matt Parise, second by Robert Martin to waive the normal rental fee for Jefferson Community College for this project, except for the refundable cleaning deposit. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Walt Ziemba said he would like to ask Council to consider going into executive session later in the meeting to discuss a personnel matter. Unfinished Business Walt Ziemba said that the landscaping around the Municipal building should be completed during the next two weeks. Walt Ziemba said that Cattrell Electric had reconsidered doing the electric poles installation. He said after telling him they would not do it because they were too busy, he received another call back saying that they might be able to do it. Mayor Dave France said that the County wanted to know from the Village how much additional water the Village would purchase from the County before committing to the project of installing a telemetry system. Matt Parise said the Commissioners indicated to him that this project was not a problem. He said he would follow-up with the Commissioners on this. Walt Ziemba said that a letter had been sent to the insurance company on the Rex Avenue Drainage issue. Walt Ziemba said the flashing school lights would be installed. Mayor France said that the problem had improved, somewhat on this property but nothing more could be done because the property was residential. New Business Motion by Robert Martin Sr., second by Matt Parise to have a large item trash pickup in August that would be funded by charging a fee to those residents who purchased a sticker prior to the trash pickup day. Discussion on the motion: Matt Parise said he was in favor of this trash pickup, but also knew the Village would have to be fiscally responsible. He also said that there may be a manpower problem in August since some of the employees had scheduled vacation. Thomas Bottorf said that the idea of using stickers would be a fiasco, and that the sanitation committee should meet to decide about this issue. Motion by Matt Parise, second by Dave Smith to table a vote on this motion until the Sanitation Committee could meet to discuss this issue. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Thomas Bottorf said he would pick a date and time to have the sanitation committee meet on this issue. Robert Martin Sr. explained to Council about a problem a resident had (Mr. Jackson) concerning his pool and asked that Council consider giving the resident a break on the sewer portion of his bill when he refilled his pool. Matt Parise said he and Walt Ziemba had discussed this situation with Mr. Jackson and that he had made modification to prevent any future problems like the one that had caused his pool to be filled with dirt and debris. He said that his being proactive in this situation not only helped prevent heavy rainfalls from causing him problems but also helped avoid causing problems to his neighbors. He said because of the special situation he was in favor of giving Mr. Jackson a credit on the sewer portion of his utility bill to refill his pool. Mayor France said that there were many instances similar to this throughout the Village and that if Council voted to help one individual they would be obligated to help others as well. Motion by Robert Martin Sr., second by Matt Parise to grant Mr. Jackson a one-time sewer allowance to refill his swimming pool. Discussion on the motion: Thomas Bottorf said that by giving this credit Council would be opening the Village to other problems. He said that it would be better to let water transport deliver the water to him if he could get it cheaper from them. Robert Martin Sr. said that he did not feel it was right to charge someone for a service they did not receive. Matt Parise said that Council should look at each situation and assess them case by case. Vote: Dr. Robert Price nay, Dave Smith nay, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf nay. Motion failed 3-2. Robert Martin Sr. discussed the issue of purchasing new playground equipment for the playground near Walnut Street. Dave Smith suggested that the recreation Committee meet at the site to make sure the equipment ordered would fit in the area. Robert Martin Sr. said that Perry Pool said that the proposed equipment would work at the location and that another meeting would only delay getting the equipment in. Mayor France said that Matt Parise had provided the finance Committee with information on the playground equipment, but that this information had raised some additional questions on the project. Matt Parise said that his discussion on the matter had not intended to raise additional questions and that he felt comfortable that the price of the equipment was good and that even though there were options on the exact location of the equipment, that the order should be placed now to enable to get some use for the summer. Motion By Robert Martin Sr., second by Matt Parise to purchase the playground equipment from Service supply at a price not to exceed $14,250 that included edging and shipping. Discussion on the Motion: Thomas Bottorf questioned why the Village was ordering new playground equipment instead of looking to repairing the existing volleyball court. Vote On Motion: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Matt Parise asked if the question on the number of lots on Sam's Way to be assessed had been determined. Walt Ziemba said he would follow-up on this question. Matt Parise asked if a letter had been sent out to those business affected by the new sanitation rates. Walt Ziemba said he had not done this yet. Matt Parise asked if the questions on the billing from MS Consultants had been resolved. Walt Ziemba said that MS Consultants had not yet called him back on this issue. Matt Parise said that the annexation Committee was moving forward on two properties, one located on Route 43 and the other on Fernwood Road. He asked Council if they had any problems with annexing these areas before moving forward on this. There were no questions or concerns raised by Council on this issue. Thomas Bottorf said that in the future the Village may want to use the opportunity to put additional information to residents with the water quality report mailing. Motion by Matt Parise, second by Robert Martin Sr. to pay bills as funds become available. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. For the Good the Village Robert Cain, discussed the manhole covers that were exposed during the repaving project on Main Street done by Lash Paving. He said that his car had been damaged by those manhole covers recently and that Lash Paving should be responsible for this damage to his vehicle. Robert Martin Sr. asked if there were specifications that Lash Paving should have been following that might have prevented this problem. He also questioned whether the project was publicized and whether enough road construction signs were in place during the repaving. Matt Parise questioned whether Mr. Cain's car was damaged during the power outage. Robert Cain said that it was not during the power outage. Motion By Dave Smith, second by Matt Parise to refer the question of liability regarding damage to vehicles to the Solicitor. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Dave Smith said that motorists needed to take some responsibility when driving including operating their vehicles at a reasonable speed when going through areas under construction. Dave Smith said that he wanted to congratulate the Thunder in the Ville Committee for all of their work on a successful event. He also thanked the Police Department for donating their time during the event. Mayor Dave France and Thomas Bottorf also commended those who donated their time for the event. Bob Coppa, Avalon Drive, questioned why the grass was not cut more often around the old Police Station on Leonard Avenue. Mayor Dave France said that part of the problem was that the Village employees had been backed up on projects, but that things would start to improve. Motion By Matt Parise, second by Robert Martin Sr. to go into executive session to discuss a personnel matter. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Motion By Robert Martin Sr., second by Matt Parise to return to regular session. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Motion by Robert Martin Sr., second by Matt Parise to adjourn. Vote: Dr. Robert Price yea, Dave Smith yea, Robert Martin Sr. yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 5-0. Next regular scheduled meeting is Thursday, July 15, 2004 at 7:00 PM. Mike Payne, Clerk/Treasurer Dave France, Mayor