Regular Council Meeting Thursday, June 5, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun absent, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman present, Thomas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Martin, Second by Thomas Bottorf to approve the minutes from the regular Council Meeting held May 15, 2008. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Person Appearing Before Council Mayor Bob Gale welcomed Herald Star Reporter Brianna Sadler. He said that Brianna hoped to be putting regular features articles about Wintersville in the paper. Matt Parise, representative to the Village Regional Planning Commission and Project Alliance, introduced Ed Looman, who was recently hired as the new Progress Alliance Director. Ed Looman thanked Council for the support of the C.I.C. and said that he hoped that the Village and Progress Alliance could continue their relationship. He also reminded Council about the Corridors of Opportunity Luncheon on June 12, 2008. He said that the same people who have been invited from Pittsburgh for this information luncheon will also be invited back sometime in August. Motion by Robert Martin, second by Jason Mattern to purchase a table for the Corridors of Opportunity Luncheon at the cost of $375.00. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Reading of Ordinances and/or Resolutions Resolution 2008-14: A Resolution adopting the 2009 County Budget was read for the first time. Ordinance 2008-15: An Ordinance for Annexation of the Mary Richardson property on Fernwood Road was read for the first time. Ordinance 2008-16: An Ordinance for Annexation of Braceski and Shively properties on Fernwood Road was read for the first time. Reports, Announcements and Communications Mayor Bob Gale read the Magistrate, Police and Code Enforcement Reports for the month of May 2008. Mayor Bob Gale said that he recently attended the Magistrate Court and complimented Judge Abrams for the way he conducted the court for the Village. He suggested that the Finance Committee may want to consider increasing the pay for Judge Abrams. Administrator's Report Walt Ziemba referred Council to their packet regarding ODOT's response for the additional paving of 347 feet on Route 43. Walt Ziemba asked council if they wished to help support the Indian Creek Back to School Rally again this year. He referred them to a letter in their packet from Superintendent Jene Watkins asking for support of this event. Motion by Thomas Bottorf, second by Robert Martin to support this event and to pay bills from the Rally in an amount not to exceed $500. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Mayor Bob Gale announced that a check for $4000.00 had been received from Jefferson County for recreation purposes in Wintersville. Unfinished Business Walt Ziemba announced that an equalization Board Meeting will be held on June 11, 2008 at 7:00 PM to discuss finalizing the amount and manner in which residents in Sunset Gardens would be assessed for the recent road and water line improvements. Mayor Bob Gale updated Council on the installation of cameras at the Walnut Park. Mike Payne told Council that the recreation grant fund transfer that they had previously approved had been reversed because the Administrator was able to spend the grant funds this year on projects that would not require moving the funds from the Recreation Fund to the General Fund. Motion by Robert Martin, second by Bob Merriman to authorize up to $350.00 to be spent for expenses relating to the Fourth of July Parade. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Council and the Administrator discussed updating the Village Ordinance regarding demolition of property. Phyllis Foreman said that she had met with the Personnel Committee and the Committee had prepared for Council members a copy of a policy on situations regarding performing work at home. Motion by Robert Martin, second by Phyllis Foreman to approve the policy that outlined conditions regarding employees working at home in response to a recommendation in a previous audit report. Discussion on the motion: Thomas Bottorf said that the phrase that prior approval needed added to the language of the policy. Mike Payne said that the immediate supervisor should be the person who approves this situation unless that supervisor was not available . Vote on the Motion with the addition of the "prior approval" language to be inserted: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. New Business Thomas Bottorf said that Mr. Dailey from Dailey Refuse was told that Council would make a decision on whether he could be granted permission to add a 5% fuel surcharge on his bills to the Village at tonight's meeting. Chris Becker said that he did not have a written opinion on the matter, but that he believes that the Village did not have legal authority to grant this request to Mr. Dailey since the contract did not contain a clause permitting this change. He said that he would provide a written opinion for Council on this matter. Transfers Motion by Robert Martin, second by Phyllis Foreman to approve the line items transfers as prepared by the Clerk- Treasurer and to approve the following: Increase in Appropriations for the Recreation Grant Fund in the amount of $1296.03 for line item 2906-310-520-0000. And to approve the voiding of the previously approved fund transfer of funds earlier this year from the Recreation Grant to the General Fund in the amount of $3958.33. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Motion by Bob Merriman, second by Jason Mattern to go into executive session to discuss a personnel matter. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Motion by Robert Martin, second by Phyllis Foreman to return regular session. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Payment of Bills Motion by Robert Martin, second by Jason Mattern to hold off on paying warrant number 15212 for Unemployment Compensation. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Motion by Robert Martin second by Jason Mattern to pay all other bills by Council as funds become available. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Motion by Robert Martin, second by Bob Merriman to adjourn. Vote: Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Next regularly scheduled meeting is June 19, 2008 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Bob Gale, Mayor