Regular Council Meeting Thursday, April 17, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman absent, Thomas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Martin, second by Robert Cochrun to approve the minutes from the regular Council meeting held April 3, 2008. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Person Appearing Before Council Dr. Edward Florak, Interim Director of Progress Alliance, told Council members that Progress Alliance would be holding a luncheon on June 12, 2008 from 11:00 A.M. to 2:00 P.M. for business people from the Pittsburgh area to discuss expanding investment opportunities in our area. He said he expected primarily Contractors, Engineering Firms, and Real Estate Development people from the Pittsburgh community to be in attendance. Dr. Edward Florak was complimented by several Council Members for his work in the community and keeping the Village abreast of what Progress Alliance was planning. Dr. Edward Florak said that he would be encouraging the new director of Progress Alliance to continue meeting with local entities. Reading of Ordinances and/or Resolutions Ordinance 2008-09: An Ordinance adding Permanent Part time employees as those who will be paid for Village holidays was read for the second time. Motion by Robert Cochrun, second by Robert Martin to suspend the rules for the third reading of Ordinance 2008-09. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Ordinance 2008-09: An Ordinance adding Permanent Part time employees as those who will be paid for Village holidays was read for the third time. Motion by Robert Cochrun, second by Robert Martin to approve Ordinance 2008-09. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Reports, Announcements and Communications Mayor Bob Gale announced that speed sensors were being used throughout village roads for the next couple of months. He said that there would be increased law enforcement personnel monitoring drivers on these roads as well and encouraged Village residents to watch their speed when driving in the Village. Mayor Bob Gale announced that he would be meeting with several ODOT and state officials regarding Route 43. Administrator's Report Walt Ziemba asked Council to approve payment of the 2008 Chamber of Commerce Dues. Motion by Thomas Bottorf, second by Bob Merriman to approve payment of the 2008 Chamber of Commerce Dues. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Walt Ziemba told Council that they had in their packet a proposal to install a fence around the tot lot at Garden Drive. Thomas Bottorf asked if the parking could be expanded in that area. Mayor Bob Gale said that the Village would look at that situation. Walt Ziemba said that a majority of the "punch list" items on the Sunset Gardens project were done. He said that some minor pavement damage needed to be looked at. He also said that a tree needed replaced and some minor touch up and seeding needed done in some areas. Unfinished Business Robert Martin asked the County and the Village get together to "square up" on the telemetry project that had been on unfinished business since 2006.. Mayor Bob Gale updated Council on the water run off problem and referred Council to the letter that the Administrator had sent to Mr. Antonelli on Stardust Drive. Robert Martin said that the 4th of July parade would start at 10:00 Am at Riesbecks. He also said that a 21 gun salute would take place at Walnut Park. He said that the topics of putting in a basketball court and ice skating rink would be discussed at a future committee meeting. Robert Martin said that the recreation committee had discussed the amount to donate to the Thunder in the Valley and agreed that the commitment of $2500 that had been made in the past should be continued and that if the event ran short on funds that they could come back to Council and ask for additional support. He added that anyone wished to contribute to the event or had questions they could contact Tammy Straka at the Village. Motion by Robert Martin, second by Jason Mattern to reimburse the Thunder in the Valley up to $2500 for bills incurred in coordinating the Thunder in the Valley event. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. New Business Robert Cochrun said that the Amos Lane annexation paperwork was moving forward. Motion by Thomas Bottorf, second by Jason Mattern to permanently establish the first 4 Mondays in June as Spring Cleanup Days for large pickup days to be collected in the Village. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Thomas Bottorf said that the idea of the area connection to Columbus was really shorter than a lot of people originally thought and that the Village should support the efforts to complete this undertaking that Dr. Florak had discussed with Council. Thomas Bottorf said that he had watched the video of the previous meeting and did not believe that Michelle Paulman had been treated with the best possible respect. He said that she had made some good points regarding the awarding of the grass cutting contract. He said that he had found out subsequent to the meeting the Bradley Landscaping had acquired a license the last 6 years to operate in the Village, had provided bidder experience with phone numbers and had met with Perry Pool prior to submitting the bid. He said that apparently Perry did not know that the companies were to be taken around to the various sites that would be part of the grass cutting areas. He said that Bradley Landscaping had also talked to the Administrator prior to submitting the Bid. Thomas Bottorf added that the difference in price by not accepting the low bidder (Bradley) would mean the Village would be paying as much as $3000 - $4000 over the 3 year contract. Mayor Bob Gale said that he too had viewed the taping of the previous Council Meeting and that he thought that he had been very fair with Michelle Paulman. He said that he had not noticed her hand up during the discussions on the issue at the previous meeting. He said that as he stated at the previous meeting the recommendation of Parrish was based on considering the 11 different specifications. He said that he would be glad to meet and discuss the issue with any Council person. Robert Martin said that if Mr. Bradley had any questions that he should appear before Council to represent himself. He said that it did not make sense to bring this matter after it had already been decided and since Parrish had already begun cutting grass for the Village. Thomas Bottorf said that when he had stopped by the Village the Mayor had his door shut and was on a conference call. He said that the Administrator had coordinated the bidding on this and he was the person to discuss the situation with. Mayor Bob Gale said that in the future that Council would go into executive session to discuss these types of things to avoid opening the Village up to any type of lawsuits. Mike Payne said that the auditors had request that the Solicitor direct a letter to the Common Pleas Judge to ask for the transfer of funds previously approved by Council from the Recreation Fund to the General Fund in the amount of $3958.33. These funds had been incorrectly charged to the Recreation Fund instead of the Recreation Fund Grant in 2007. Transfers Motion by Robert Martin, second by Robert Cochrun to approve the line item transfers and other budget items listed below: Increase in Appropriations 1000-920-920-0000 Gen Adv Out, $3000.00 1000-920-920-0000 Gen Adv Out, $ 293.63 1000-920-920-0000 Gen Adv Out, $4406.37 2907-920-920-0000 New Police Levy Adv Out, $4700.00 2401-920-920-0000 Sam's Way Adv Out, $3000.00 2066-620-399-0000 Public Works Garden Drive, $9673.19 2271-110-399-0000 LEADS Contractual, $9715.79 2271-930-930-0000 LEADS Contingency, $2000.00 2101-690-420-0000 Permissive Supplies, $600.00 Increase in Budgeted Revenues and Amended Resources to County 2066-422-0000, $291,029.41 2066-422-0021, $5000.00 2401-941-0000, $3000.00 2907-421-0000, $4700.00 2066-422-0000, $9673.19 2271-931-0000, $9715.97 2271-611-0000, $2000.00 2101-931-0000, $600.00 Repay of Advances Gen Fund from Sam's Way Fund $1700.00 (funds 1000 and 2401) Gen Fund from New Police Levy $47000.00 (funds 1000 and 2907) Voiding of previous Transfer Voiding of a fund transfer from the Spec Assessment Sam's Way form the General Fund earlier in 2008 in the amount of $18,450.00. Motion by Robert Martin, second by Robert Cochrun to pay bills approved by Council as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Bob Merriman abstained on the approval of Check Number 14823. For the Good of the Village None. Motion by Robert Martin, second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 5-0. Next regular scheduled meeting is May 1, 2008 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Bob Gale, Mayor