Regular Council Meeting Thursday, March 20, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman present, Thomas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Cochrun, second by Bob Merriman to approve the Minutes from the Regular Council Meeting held March 6, 2008. Discussion on the motion: Thomas Bottorf asked that two corrections be made on the Minutes. The first correction was under the Administrator's Report and the second was under New Business. Motion revised to approve minutes as amended. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Person Appearing Before Council Mayor Bob Gale introduced Dr. Derrick Eddy, one of the areas newest physicians. Dr. Eddy is a partner at Riverside Sports, Spine and Fitness and now resides in Wintersville. Reading of Ordinances and/or Resolutions Ordinance 2008-06: An Ordinance regarding parking on Garden Drive was read for the second time. Ordinance 2008-07: An Ordinance increasing Mayor's Court Costs was read for the second time. Reports, Announcements and Communications Mayor Bob Gale announced that Village Offices will be closed on Friday March 21, 2008 in observance of Good Friday. Administrator's Report Walt Ziemba asked Council how they would like him to proceed on the grass cutting contract. Motion by Robert Martin, second by Jason Mattern to authorize the Administrator to solicit bids for the grass cutting contract for the Village. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Walt Ziemba suggested that the Village obtain the cost for making the Municipal building doors easier to open. Council Members agreed that the Administrator should obtain quotes for this idea. Thomas Bottorf said that the guardrail on Church Street Alley was collapsing. The Administrator said that he would look at the guardrail. Walt Ziemba asked Council to approve the current depository agreements with National City and Chase Bank. Motion by Robert Martin, second by Robert Cochrun to approve the current depository agreements with Chase Bank for the primary, saving and magistrate accounts and with National City Bank for the Water and Sewer Bank account through the expiration dates on the agreements. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Unfinished Business Mayor Bob Gale said that the Citizen of the would be discussed at the first meeting in April. Motion by Bob Merriman, second by Thomas Bottorf to approve the Administrator to sign Purchase Orders in the absence of the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Bob Merriman, second by Jason Mattern to approve a transfer in the amount of $40,000 from the M & R Contingency line item to the M & R Supply line item that is used for salt purchase and to authorize the Administrator to purchase an additional 1000 tons of salt in preparation for the next winter season at a cost not to exceed $50.00 per ton. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Jason Mattern to adopt the Petty Cash policy prepared by the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Bob Merriman, second by Robert Martin to formally approve retroactively to his start date of April 5, 2004 the following terms regarding Walt Ziemba's employment at the Village. 1) The position is part time and would consist of a four day work week at 7.5 hours per day. 2) Accrued time would be awarded at the same rate as other full time employees beginning at 4 hours per pay. Any time off should be approved by the Mayor and submitted to the payroll office. Beginning on March 25, 2008 these days should be submitted on a leave form that is signed by the Mayor and turned into the Payroll office. 3) Paid as a salary employee. 4) A prorated longevity increase at 80% of the amount awarded to other full time salary employees. 5) A vehicle allowance of $200.00 per month to help cover auto travel within a 25 mile radius of the Village. Any Travel outside the Village will be reimbursed at the current IRS approved rate upon submission of documentation. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Thomas Bottorf said that the Administrator had two action items to follow up on from the recent Water and Sewer Meeting. Thomas Bottorf said that the Water and Sewer Committee members had agreed on some language clarification of Ordinance 933. These typographical and other language issues did not affect any rates currently being charged by the Village for water and sewer usage. Mayor Bob Gale said that the Solicitor would have an Ordinance prepared for the next meeting regarding paying for Holidays for Permanent Part time employees. Robert Martin and Robert Cochrun commented on the excellent job done by Village employees to keep the roads clear during the winter weather. Jason Mattern inquired about the completion of any "Punch" list items still outstanding on the Meadow Road construction. Walt Ziemba said that the only outstanding item currently is the raising of the water meters. Jason Mattern commented that residents should be aware that when they are putting out cans for the Wintersville Betterment Committee's recycling drives that soup cans and plastic water bottles can not be mixed in with other cans. Thomas Bottorf said that a Sanitation Committee meeting still needs to be scheduled to allow Patrick Lanaghan an opportunity to address Council on funding available to help recycling efforts in the Village. Transfers Motion by Robert Martin, second by Robert Cochrun to approve line items transfers submitted and the following Appropriation Increases and Fund Transfers Appropriation increases $291,029.41 to Fund 2066 (Public Works Sunset Gardens Project) Fund Transfers $18,450.00 to Fund 2402 (Special Assessment Sunset Gardens) from the General Fund (Fund 1000) Payment of Bills Motion by Robert Martin, second by Jason Mattern to pay bills as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. For the Good of the Village Meg Nelson asked that the Village repair the potholes on Church Alley. She also asked what the qualifications were for the volunteer RITA representative position. Mayor Bob Gale said that anyone could apply for the RITA representative position. He said that the ads had been placed in the paper on the 12th, 14th, and 16th and that interested parties should apply to the Village by March 27, 2008. Motion by Robert Martin, second by Jason Mattern to go into executive session to discuss a current litigation matter. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Jason Mattern, second by Bob Merriman to return to regular session. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Bob Merriman to authorize the Solicitor to settle the current contract litigation matter after exploring options available regarding the contract in dispute. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Jason Mattern to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Next regularly scheduled meeting will be April 3, 2008 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Bob Gale, Mayor