Regular Council Meeting Thursday, March 6, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman present, Thomas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Cochrun, second by Thomas Bottorf to approve the minutes from the Regular Council Meeting held February 21, 2008. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Person Appearing Before Council Bob Kalbaugh, representing the Wintersville Betterment Committee, said that letters had been sent out to all the Wintersville Businesses regarding ordering Banners. He said that 12-15 Businesses had already indicated that they would like to order a banner for this year. He said that he hoped Perry and his crew would help install these in late Spring. Mr. Kalbaugh discussed other fund raising events his group would be holding including having a booth at the Thunder in the Valley. He said that they hoped to be putting up lights on flag poles in the village. Their group would be holding their next can pick up on Saturday, March 15, 2008. Mayor Bob Gale asked that the group consider putting lights up on the flag pole in the gazebo. Robert Martin volunteered his time and pickup truck for the March 15th can collection. Mayor Bob Gale read a proclamation proclaiming March 2008 as Mental Retardation and Development Disabilities Awareness Month. Mike Mehalik, Superintendent of Jefferson County Board of MRDD, thanked Council Members for their continuing support of the MRDD program. Reading of Ordinances and/or Resolutions Ordinance 2008-06: An Ordinance regarding parking on Garden Drive was read for the first time. Ordinance 2008-07: An Ordinance increasing Mayor's Court Costs was read for the first time. Ordinance 2008-08: An Ordinance increasing the base pay for the Patrolman I position was read for the first time. Motion by Bob Merriman, second by Robert Cochrun to suspend the rules for the second and third readings of Ordinance 2008-08. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Ordinance 2008-08: An Ordinance increasing the base pay for the Patrolman I position was read for the second and third times. Motion by Robert Cochrun, second by Robert Martin to approve Ordinance 2008-08 and have it effective beginning with the start of the next pay period (March 16, 2008). Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Resolution 2008-05: A Resolution to file for a Nature Works Project was read for the third time. Motion by Thomas Bottorf, second by Bob Merriman to approve Resolution 2008-05. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Reports, Announcements and Communications Mayor Bob Gale read the Magistrate, Police and Code Enforcement reports for February 2008. Mayor Bob Gale announced that Village Offices would be closed on March 21, 2008. Mayor Bob Gale announced that he would be advertising for someone to be the Village Representative to RITA. He said that he and the Finance Committee Chairman Bob Merriman would interview any interested candidates. Administrator's Report Walt Ziemba gave Council an update on the Traffic Signal project and ask Council for permission to advertise for a Request for Qualifications and Proposals for the project. Motion by Robert Martin, second by Thomas Bottorf to authorize the Administrator to advertise for Request for Qualifications and Requests for Proposals regarding the Traffic Signal Project. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Walt Ziemba told Council that the Leonard Avenue lift station was in need of repairs that had recently been damaged by fire that had rendered the station inoperable. He said that the lift stations in the Village were in need of major upgrades because they were reaching the end of their life cycles. Walt Ziemba updated Council on the new regulations regarding reflectivity for signs and that signs will have to meet these new standards in the future or the Village could face liability issues when accidents occurred where new signs should have been installed. Thomas Bottorf said that Patrick Lanaghan, the Director of the Jefferson-Belmont Regional Solid Waste Authority, had inquired whether the Village was interested in placing a recycling container in the Village lot. He suggested that the Village also check with Krogers to see if they would like to have a container in their parking lot before installing one at the Village. Walt Ziemba said that he had placed a copy of the revised policy for employee reimbursement for education in their packets. Motion by Bob Merriman, second by Thomas Bottorf to approve the revised employee reimbursement policy. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Walt Ziemba and Mike Payne told Council that the auditors had requested that the Village adopt a policy on petty cash reimbursement and that a draft of a policy had been placed in their packets. Mayor Bob Gale suggested that Council Members review this policy and adopt a policy at their next meeting. Walt Ziemba told Council that they had in their packets an update on recent activities of the Jefferson Soil and Water Conservation District. Walt Ziemba told Council that a dump truck operated by the Village that was approximately 18 years was going to need replaced. Unfinished Business None. New Business Robert Martin said that the water run off problem near the New hospital was being looked at. Mayor Bob Gale said that Walt and Perry had observed the situation after the latest changes were made and that this has improved the run off and mud problems in the area. Thomas Bottorf said that the Wintersville Betterment Committee might be able to assist the Village if a Parade was going to be held around the 4th of July. He said that the Thunder in the Valley had moved their event to later in July this year. Mayor Bob Gale said that the Village would be holding a parade on the fourth of July. Thomas Bottorf said that a tentative date for a water and sewer committee meeting would be Thursday March 13, 2008 at 7:00 PM. Thomas Bottorf said that he would like to recognize Bob Laukert for his time on Council and his help representing the Village with RITA. Thomas Bottorf said that the Solid Waste Authority would like to see the Village try again with a curbside recycling program. He said that financial incentives would be offered by Solid Waste Authority of up to $100 per ton of recyclables collected. He said collected recyclables would also reduce the landfill costs that Village now pays for trash collected. Transfers Motion by Robert Martin, second by Robert Cochrun to approve the line item transfers, increases appropriations, fund transfers and advances as submitted by the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Payment of Bills Motion by Robert Cochrun, second by Robert Marin to pay bills as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. (Bob Merriman abstained only on payment of check number 14516) Motion passed 6-0. Mayor Bob Gale announced that a pasta dinner would be held at the Two Ridge Presbyterian Church from 12-6 PM. on Sunday March 8, 2008 to help support the Big Brother and Big Sister Program. Motion by Robert Martin, second by Jason Mattern to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Next Regular scheduled meeting is Thursday, March 20, 2008 at 7:00 PM.