Regular Council Meeting Thursday, March 3, 2005 Mayor Dave France called the meeting to order. Roll Call: John Synodinos present, Dr. Robert Price present, Thomas Bottorf present, Robert Martin Sr. present, Matt Parise present, Dave Smith present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Martin Sr., second by Dr. Robert Price to approve the regular Council Meeting minutes from the February 17, 2005 Council Meeting. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Matt Parise to approve the minutes from the Special Council meeting held February 24, 2005. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Persons Appearing before Council Karen Funnow, Human Resource director Jefferson County Board of Mental Retardation, told Council that March was designated as the month to recognize Mental Retardation by the state of Ohio. She asked Council to pass a resolution that her board had presented to Council that recognized March as the month to acknowledge Mental Retardation Awareness. Resolution 2005-07: A Resolution acknowledges March as Mental Retardation Awareness Month was read for the first time. Motion by Matt Parise, second by Robert Martin to suspend the rules for the 2nd and 3rd readings for Resolution 2005-07. Resolution 2005-07: A Resolution acknowledges March as Mental Retardation Awareness Month was read for the 2nd and 3rd times. Motion by Thomas Bottorf, second by Robert Martin Sr. to approve Resolution 2005-07. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Robert Laukert, RITA Representative, updated Council on Ordinance changes requested by RITA for Village's who have a wage tax. He also said that he would like to move forward on the subpoena program to help collect unpaid wage taxes. Matt Parise said that he wanted to remind residents that they could always make an appointment to review how wage tax funds were spent. Mayor Dave France suggested that the Administrator and himself meet with Robert Laukert to discuss the advisory Committee for the wage tax. Reading of Ordinances and/or Resolutions Resolution 2005-07: (see Passage under persons appearing before Council) Motion by Thomas Bottorf, second by Robert Martin Sr to table Ordinance 2005-01 regarding water tap in fees. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Ordinance 2005-06: An Ordinance putting out to bid a 2002 Dodge Ram Truck was read for the 2nd time. Matt Parise asked that Council consider having the necessary readings for Ordinances that were drafted previously dealing with water and sewer rates. It was agreed to discuss these at the next Council Meeting when everyone could have a copy of the Ordinances available. Reports, Announcements and Communications Mayor Dave France read the Magistrate, Police and Code Enforcement officer reports for February 2005. Mayor Dave France announced that Village offices would be closed March 25, 2005 in observance of Good Friday. He said that the Sanitation schedule for that week would be moved up one day. Administrator's Report Walt Ziemba reported that he was still working on a site for the telemetry project. He said the site around the Village's garage would not work, because it had to be close to the cemetery area. He said he would be submitting two recommendations for this site by the next meeting. John Synodinos suggested that there might be a site near Featheringham Reality. Walt Ziemba said that this would be one the wrong side of the road to the optimum site but he would discuss it with Jim Davis. Matt Parise asked if all the possible sites in the cemetery had been considered. Walt Ziemba said that back fill would be needed in most acceptable sites at the cemetery, but he and Perry Pool would review the situation with Jim Davis. Perry Pool said that he would probably meet with Mr. Davis next Tuesday, March 8, 2005. Robert Martin Sr. also suggested a possible site for the telemetry project, across the street from the cemetery. Walt Ziemba said the Village was still awaiting sample test results from the Sunset Gardens sewer lines. Walt Ziemba said he still was having trouble getting the equalization board together on the Sam's Way Assessment project. Dave France told the Administrator that this project needed to move along and if the current board members could not meet, new members should be selected. Walt Ziemba reported that he was still working on the scope of the RFP for the I & I study. Walt Ziemba said that the Village is in the process of clearing a right of way in preparation of the Beechwood Ravine and Floyd Project. Walt Ziemba shared the bid results for the new one ton truck that indicated that Biggio was the low bidder but that he would like to table the awarding the bid so that he could verify that Biggio's bid met the specifications required by the village. Motion by Matt Parise, second by Robert Martin to accept the one ton truck bids presented and to allow the Administrator to review the bids and report back his recommendation to Council. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Matt Parise to accept the bid from Lester Fredly in the amount of $10,500 for the Village's old 2 ½ ton 1991 GMC top kick. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Walt Ziemba said that the Grass Cutting contract needed to be discussed by the Street Committee to have this contract in place by April. Walt Ziemba reported that Perry Pool, Jack Herceg, and himself would be attending a Utility Management seminar at Jefferson Community College on March 22, 2005. Walt Ziemba gave Council members an update on the Village's Workers Comp. standing. He said that claims had been better (only 2 in 2004 and 1 so far this year.) He said that the Village needed to avoid any further accidents this year to hopefully obtain group rating discounts. Walt Ziemba reported that he and Perry Pool had attended a FEMA meeting and that they learned that any resident who had a potential claim could contact a toll free number to discuss their claim. Walt Ziemba discussed the Issue II funding that was reviewed at the Finance Committee meeting, especially concerning the manhole covers. Motion by Thomas Bottorf, second by John Synodinos to allow the Administrator to revise and resubmit the Village Issue II funding request for manhole covers that would call for additional funding paid by the Village to increase the chances of the grant funds being awarded to the Village. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Walt Ziemba said that he was continuing to work with the Village Supervisors to put together a 5 year paving plan as well as putting together a list of equipment needs. Walt Ziemba read a letter from Comcast that discussed program changes. Walt Ziemba reviewed the discussions that had taken place during the Finance Committee meeting regarding the purchase of new administrative computers. Motion by Thomas Bottorf, second by John Synodinos to approve the costs associated with the purchase of 5 new computers, a new file server and installation costs submitted by Greg Day of Data Mark Computers not to exceed $8466.00 Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Unfinished Business Walt Ziemba said he was still playing phone tag with Bruce and Meriless on the school light repair. Dave Smith said that it had been two years since he had first mentioned the school light repair issue and he would like to see if resolved. Robert Martin Sr. said that the Village should not be dealing with Bruce and Meriless if they did not return the Village's phone calls. Matt Parise asked about Bruce and Meriless bills over the past two years. Mike Payne reminded him that he had previously given him those bills. Walt Ziemba said Robinson Pipe Cleaners would be grouting the sanitary sewers in the Moon Valley area at a cost of $250.00 per hour and $8.00 per gallon of grout to reduce the infiltration problems on that area. Matt Parise said that the Solicitor still needed to determine the Village Boundaries behind the Sherrin property on Warren Lane. He said there was a discrepancy on two different maps. Chris Becker said that whatever the Recorders office had was the official determination. Matt Parise said the property owners claim that some of the property in that area has been annexed. Chris Becker said he would follow-up on this matter. Chris Becker said that there were no active liens on 95 Roberts Street that Council had previously discussed condemning and destroying. Robert Martin Sr. said be believed someone was still interested in purchasing the property so the Village might want to wait to demolish the property. Chris Becker said that the Village could recoup the costs if the property was sold at a tax sale. He said that the problem with the property was determining the owner since the property had not gone through probate. John Synodinos suggested that the Solicitor proceed with preparing the Ordinance and if the person interested in the property came forward to buy it prior to the Ordinance being passed that would be fine. Thomas Bottorf questioned why the Villages delinquent water bill liens had not shown up when the Solicitor was reviewing for liens. Chris Becker said that he was only concerned with ownership liens. Chris Becker said that after the lawsuit with Steubenville was complete he would be working with Dennis O'Toole on negotiating a long term bulk water contract. Chris Becker said he was working with Walter Drane sample Ordinances to help complete the storm water regulation Ordinance. Chris Becker said he would order the Village Ordinances from Walter Drane on CD Rom for a cost of $50.00. Mayor Dave France thanked Indian Creek for beginning to televise the Council Meetings. New Business Dave Smith announced that the Ordinance Committee would be meeting Tuesday March 8, 2005 at 6:30 PM. Robert Martin Sr. said that he had received several positive comments regarding snow removal in Wintersville. Matt Parise said that the Village needed to start the process of bidding out the Sanitation landfill services since the contract would be coming due this summer. Matt Parise also thanked Indian Creek for televising the Council Meeting. Motion by Thomas Bottorf, second by Matt Parise to approve the line item and fund transfers submitted by the Clerk Treasurer. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Motion by Matt Parise, second by Robert Martin Sr to pay bills approved by Council as funds become available. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Good of the Village None. Motion by John Synodinos, second by Thomas Bottorf to go into executive session to discuss litigation and property purchase. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Dave Smith to return to regular session. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Motion by Thomas Bottorf, second by Matt Parise to adjourn. Vote: John Synodinos yea, Dr. Robert Price yea, Thomas Bottorf yea, Robert Martin Sr. yea, Matt Parise yea, Dave Smith yea. Motion passed 6-0. Next Regularly scheduled meeting is 7:00 PM., March 17, 2005 Disclaimer: These are a draft of the minutes and not deemed official until approved by Council.