Regular Council Meeting Thursday, March 2, 2006 Mayor Dave France called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Jason Mattern said that the votes listed by Bob Gale in the previous minutes needed to be changed to yea's instead of the word present. Motion by Matt Parise, second by Bob Gale to approve the minutes from the February 16, 2006 meeting as corrected. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing Before Council Mike Zinno, representing the Jefferson County MRDD program, thanked Council for their past support and stated that March was MRDD month. He explained that the MRDD program serves individuals in different fashions from birth to death. He said currently they are serving approximately 300 people. Mayor Dave France read a proclamation proclaiming March as MRDD month and presented the certificate to Mike Zinno. Dr. Laura Meeks, President of Jefferson Community College, asked Council for their support for the College's upcoming 1 mil renewal levy on May 2, 2006. She gave Council a brief overview of the number of students that had graduated from JCC as well as some other highlights of the college. All Council members voiced their support of the College to Dr. Meeks. Reading of Ordinances and/or Resolutions Resolution 2006-08: A Resolution supporting the 1 mill renewal levy of Jefferson Community College was read for the first time. Motion by Bob Gale, second by Thomas Bottorf to suspend the rules for the second and third readings of Resolution 2006-08. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Resolution 2006-08: A Resolution supporting the 1 mill renewal levy of Jefferson Community College's was read for the second and third times. Motion by Thomas Bottorf, second by Matt Parise to approve Resolution 2006-08. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Ordinance 2006-02: An Ordinance giving the right of entry concerning reading water meters was read for the third time. Motion by Thomas Bottorf, second by Bob Gale to approve Ordinance 2006-02. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Ordinance 2006-03: An Ordinance regarding water tap fees was read for the second time. Ordinance 2006-04: An Ordinance regarding sewer tap fees was read for the second time. Ordinance 2006-07: An Ordinance repealing 1339 and enacting a new 1339 for Flood Damage Regulations was read for the first time. Motion by Thomas Bottorf, second by Robert Cochrun to suspend the rules for the second and third readings of Ordinance 2006-07 because of the deadline involved with the Ordinance. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Ordinance 2006-07: An Ordinance repealing 1339 and enacting a new 1339 for Flood Damage Regulations was read for the second and third times. Motion by Thomas Bottorf, second by Matt Parise to approve Ordinance 2006-07. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Reports, Announcements and Communications Mayor Dave France read the February 2006 Magistrate, Police, and Code Enforcement Officers reports. Administrator's Report Walt Ziemba updated Council on the Beechwood/Floyd Street Project. Walt Ziemba reported that the Village had received a check from the insurance company on the traffic signal damage. Walt Ziemba said that the income survey would be completed between March 10th and March 13th. Walt Ziemba said that there would be an Ohio Job Ready Sites Meeting March 9th in Cambridge. Walt Ziemba asked Council if they wished to hold the annual Spring Cleanup this year. Motion by Robert Martin Sr., second by Matt Parise to hold the Sanitation pickup of large trash items in June. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Walt Ziemba reported that all outstanding work orders had been completed. Walt Ziemba asked that a Water and Sewer meeting be held next Wednesday at 4:00 PM to review the Quicksall presentation. Thomas Bottorf agreed to the date for this meeting. Walt Ziemba told Council that he was going to extend the probationary period for Mark Mancano until the end of March. Walt Ziemba said that he had a potential buyer for the Woodridge Property. He said that it would be his recommendation to sell the building instead of continuing to incur the expenses related to the building. He also said that the Leonard Ave. Building could handle any storage needs the Village had. Matt Parise and Bob Gale suggested waiting to sell the building until Judge Bednar replied to the March 22nd deadline regarding leasing space from the Village. Unfinished Business Walt Ziemba said that he may be ready to report on the Village water loss at the Water and Sewer meeting next week. Matt Parise said that he had 2 recommendations on reducing the Village telephone bills. The first involved using pagers instead of cell phones for certain Village workers. The other involved obtaining a new long distance company. He said that the review of the bills would continue. New Business Robert Martin Sr. said he recently held an annexation committee meeting and that their was interest in annexation. Robert Cochrun said he had recently been receiving complaints of cats running loose in the Village. Chief Ed Laman said that it was a minor misdemeanor for residents to allow cats to run loose. Chief Ed Laman told Council that the reason he and Detective Vandeborne used Nextel for their cell phone service was that for clarity purposes since they offered more of a walkie talkie type of feature. He also explained what phones his officers had. Robert Martin Sr. said that he had received another complaint regarding the odor problem in Beechwood. Walt Ziemba said they were taking care of the complaint as they came in. He said a work order needed to be called in by the resident on the situation. Bob Gale thanked Carol Kennedy for her efforts in getting the checklist prior to Council Meetings. He also thanked the Police and Water crews for their work on recent water breaks. Mayor Dave France said that there was a 48 hour boil order for Forest and Roberts Street residents. Bob Gale reported that the recent seminar that he attended was very informative. Matt Parise said he would like to ask for a finance committee meeting to discuss whether Council wanted to consider changing the Clerk/Treasurer position back to an elected position. It was agreed to try to schedule a Finance meeting after the Water and Sewer meeting next week. Thomas Bottorf said that the landfill contract needed to be reviewed since the one year term was coming up this summer. He said that APEX may be a better alternative for the Village for the future. Motion by Thomas Bottorf, second by Jason Mattern to approve the line item and fund transfers prepared by the Clerk/Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Robert Cochrun to pay bills approved by Council as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. For the Good of the Village Chief Ed Laman told Council there was no Ordinance on the Village books regarding reduced speeds in Construction zones. John Synodinos questioned whether an agreement had been reached with Judge Bednar regarding renting space from the Village. Matt Parise said that there was a slight discrepancy regarding a small area that the Judge wished to add to the agreement that the Village did not want to give up without negotiating a change in rent. He said that a letter had been sent to the Judge regarding this matter and that a new deadline had been established. Lee Debias, 304 Leonard Ave., questioned why the Village had allowed the water system in Wintersville to fall into such despair. He also asked who would be responsible to pay for any future repairs. He also questioned why the Village was losing so much water. Walt Ziemba said that 10-15% water loss was normal. He added that investigations were showing that some of the water loss could be due to water meter malfunctions. He said that that very few Villages put enough back to cover water meter line replacements or other large capital costs. Robert Martin Sr. said that water breaks were taken care of in a timely manner by the Village employees. He added that the Administrator has possibly secured a million dollar grant recently to help pay for water improvements and was looking to find more grants. Mayor Dave France said that the Village would look to the County for reimbursement of water bills if they had been overcharged due to their meter malfunctions. Betty Stinard asked if the Village could repair the potholes that existed at the entrance to the Post Office. She also said that there was debris that needed cleaned up after a wreck had occurred on Route 43. Motion by Robert Martin Sr., second by Matt Parise to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next Regularly scheduled meeting is March 16, 2006 at 7:00 PM Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor