Regular Council Meeting Thursday, February 7, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman present, Thomas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Robert Cochrun, second by Robert Martin to approve the minutes from the Regular Council Meeting held January 17, 2008. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Person appearing before Council Robert Laukert, BHJ Representative, updated Council on the recent BHJ meeting and asked that Council consider the request of County Engineer Jim Branigan to consider not requesting recreation funds from the County in 2008 so that funds may go towards installing a new wastewater plant at Friendship Park. Jim Branigan, County Engineer and Friendship Park member, approached Council and requested that they consider declining to request any of the $120,000 the County Commissioners will be distributing to various county subdivisions for recreation funds in 2008. He explained that he has made the same request from other political subdivisions and had received commitments from Yorkville and Springfield already. Jim Branigan explained that the Friendship Park currently has a system of septic tanks ,and during the County Fair, the fair board uses a holding system, with the cost being approximately $20,000 a year. He added that the park board would like to install a waste water treatment plant at the park at a cost of approximately $400,000. He said that the board would be seeking other funding for this project including looking for grants to help defray the cost. Motion by Robert Martin second by Jason Mattern to defer requesting recreation funds from the County in 2008. Discussion on the motion: Mayor Bob Gale and Robert Martin questioned whether the Village would lose out on recreation funds if the complete amount of funding was not obtained and the waste water plant was not constructed. After some brief discussion on the matter the motion to defer requesting recreation funds was amended as follows. The Village of Wintersville would defer requesting recreation funds in 2008, provided that the County Commissioners chose to put all 2008 recreation funding toward installing a waste water system at Friendship Park, otherwise the Village will submit a list of recreation needs prepared by the Village recreation committee. Vote on Motion: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Reading of Ordinances and/or Resolutions Ordinance 2008-01: An Ordinance vacating street/right of way in Sunset Gardens was read for the second time. Ordinance 2008-02: An Ordinance selling to the highest bidder two Village owned vehicles was read for the second time. Motion by Robert Martin, second by Robert Cochrun to suspend the rules for the third reading of Ordinance 2008-02. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Ordinance 2008-02: An Ordinance selling to the highest bidder two Village owned vehicles was read for the third time. Motion by Robert Martin, second by Robert Cochrun to approve Ordinance 2008-02. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Resolution 2008-03: A Resolution authorizing the Village Administrator to apply for Federal Highway Program Funds for traffic lights was read for the first time. Motion by Bob Merriman, second by Robert Martin to suspend the second and thirds readings of Resolution 2008-03 since this request had been discussed and approved by the Finance Committee and that the process needed to be moved along to assure the Village’s funding. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Resolution 2008-03: A Resolution authorizing the Village Administrator to apply for Federal Highway Program Funds for traffic lights was read for the second and third times. Motion by Thomas Bottorf, second by Jason Mattern to approve Resolution 2008-03. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Resolution 2008-04: A Resolution in support of construction of a new County Animal Shelter was read for the first time. Resolution 2008-05: A Resolution for file for a Nature Works Project was read for the first time. Reports, Announcements and Communications Mayor Bob Gale swore in new Police Officer Christopher Wright, who will begin as a full time Police Officer on February 12, 2008. Mayor Bob Gale read the January 2008 Magistrate, Police and Code Enforcement reports. Mayor Bob Gale announced that Villages Offices would be closed on February 18, 2008 in observance of President’s Day. Administrator’s Report Walt Ziemba gave Council an update on the state budget problems and said that at this point, no budget cuts for Villages had been discussed. Walt Ziemba gave Council a draft of a policy on Certification Testing and Training. Walt Ziemba told Council that Village employees would be moving the Chlorination system at the main pump after obtaining the necessary permit ( which would cost $100 - $200). Walt Ziemba informed Council that a final bill for $90,000 had been received for the work on Floyd Street and that no funds had been put in the 2008 budget for this since he had expected this project to be completed in 2007. Walt Ziemba told Council that they had in their packet information on bids for the two vehicles that were up for sale. Motion by Robert Martin, second by Thomas Bottorf to accept the highest bids for the vehicles. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Walt Ziemba told Council that he had two names to give them who had been nominated as citizen’s of the year for 2007. Walt Ziemba told Council that the Mayor and Council from the Village of Richmond were interested in pumping sewage through the Village Sanitary System. He said that there were steps that would need to be followed including involving the County on this request. Thomas Bottorf commented that adding Richmond to the Village’s Sewage system may help with the odor problem in Sunset Gardens because it would increase the flow in that area. Mayor Bob Gale told Council that he had put a copy of a letter in their packet from Dr. Ed Florak, interim CIC Director, regarding the Village’s participation in Project Alliance. Unfinished Business Walt Ziemba said that a Committee meeting needed to be held regarding the Telemetry and Water Odor issues in Sunset Gardens before he met with Jack Gilmore on these issues. New Business Robert Martin said he had met with Perry Pool and the Administrator regarding water run off problems near the new acute care hospital site. He said that the contractor had been very cooperative and that they were in compliance with code regulations. He said that the contractor had gone beyond what they were required to do in order to help with the run off problems. Robert Cochrun said that the Village was experiencing water run off problems in other areas including Stardust Drive. Council members agreed that the $90,000 bill for Floyd Street, should be allocated from all three Sewer Funds. Jason Mattern discussed briefly with Council about an upcoming Safety Meeting. Line Item Transfers, Fund Transfers, and Fund Advances. Motion by Robert Martin, second by Jason Mattern to approve the Line Item Transfers, Fund Transfers and Fund Advances submitted by the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Thomas Bottorf questioned the reason needed for the $15,000 transfer for the Water Department. Mike Payne said that he would give a copy of the bills from James Cox to the Administrator for the next meeting, so he could discuss these expenses with Council. Motion by Robert Martin, second by Thomas Bottorf to pay bills approved by Council as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. (Bob Merriman noted that he was voting yea on all bills except check number 14125 that was paid to his store, he said that he was abstaining on that bill) Motion by Robert Martin, second by Robert Cochrun to go into executive session to discuss pending litigation. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Robert Martin, second by Robert Cochrun to return to regular session. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. For the Good of the Village None. Motion by Robert Martin, second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Next regularly scheduled meeting is February 21, 2008 at 7:00 PM.