Regular Council Meeting Thursday, February 2, 2006 Mayor Dave France called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Thomas Bottorf, second by Robert Cochrun to approve the minutes from January 16, 2006 Regular Council Meeting. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing Before Council None. Reports Announcements and Communications Mayor Dave France read the January 2006 Magistrate, Police, and Code Enforcement Officer Reports. Mayor Dave France told Council members that the K-9 Report for the period of March 2005 thru December 2005 was included in their packets. Mayor Dave France asked Council to consider purchasing an ad for Club Gold Volleyball. Motion by Robert Martin Sr., second by Thomas Bottorf to purchase an ad from Club Gold Volleyball for $60. Discussion on the Motion: Matt Parise said he was against a precedent in purchasing ads from Sport Teams or other organizations because everyone would begin asking for support on these things. Thomas Bottorf suggested that the Finance Committee discuss this for future budgeting purposes. Vote on the Motion: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale nay, Matt Parise nay, Thomas Bottorf yea. Motion passed 4-2. Mayor Dave France suggested that Council schedule a workshop day in the future for setting goals, airing differences, etc. A motion was made and then later withdrawn to schedule a Saturday Workshop for this purpose since Saturdays were not good for everyone. After some brief discussion on days, Mayor Dave France said he would poll Council members to find good dates and times for a workshop. Mayor Dave France said he had been talking to Village, County, and City Officials about sharing services. Chris Becker said he would discuss this in more detail with Council at a future date after reviewing what the Ohio revised Code allowed in this area. Administrator's Report Walt Ziemba shared with Council information on a quote for installation of light modules and a modification of the contract for street light maintenance that could save the Village over $30,000 over a five year period. Walt Ziemba said he had several interested parties inquiring about the Woodridge Property. Matt Parise said he did not want to do anything on the property until the Judge Bednar situation was resolved. Walt Ziemba said that a pump costing $2700 was needed to be purchased for the Powell's Lane lift station and more expenditures like this would be coming in the future. Council Discussed the deadline for items to appear on the agenda for Council Meetings. No change was decided on for the public to address Council. Walt Ziemba presented a recap of the Water fund income and expenses for 2005 that showed slightly more spent in 2005 than received for the year. He also presented the amount that he thought the base rate should be for water bills. Walt Ziemba said he was working with the solicitor to have the Flood Plan Ordinance prepared by the upcoming deadline. Walt Ziemba reported that Crossridge Landfill officials have applied for a construction and demolition permit to receive construction debris. Matt Parise asked that the Administrator to start listing the unfinished work orders that were over 30 Days old on his monthly report. Walt Ziemba asked Council if they wanted to implement the Finance Committees recommendation to grant the permanent part time Village employees 30 hours of vacation time annually. Motion by Bob Gale, second by Jason Mattern to refer this issue to the Personnel Committee. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Unfinished Business Walt Ziemba said that he and Chuck Antill had questions regarding the parking lot Ordinance. Chris Becker said that he would issue and opinion regarding their questions on the Ordinance. Chris Becker told Council that a ruling on the deductibles owed by the Village had been made and the Village's share had been reduced by $15,000 to $11,186.97. He said this payment should be made out to Arch Insurance and forwarded to Attorney Mark Baserman. Motion by Robert Martin Sr., second by Thomas Bottorf to pay $11,186.97 to Arch Insurance Company for the deductibles in question. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Thomas Bottorf gave an update of items discussed at a recent water committee meeting, including the development of Ordinances addressing increasing tap-in fees, water breaks and entry to residences to read meter after 12 months without a meter reading. Robert Martin Sr. said that he would be trying to get a recreation meeting for next Tuesday at 6:00 PM. New Business Robert Cochrun discussed the pillar on Sunset Gardens that had been hit and not repaired. Chief Laman said that the person who had hit the pillar would be taking care of the damages. Robert Cochrun asked the Administrator to contact the state regarding signs about no parking at the end of roads. Walt Ziemba said he would discuss this with the County Manager. Bob Gale said that he would like to schedule a Street Meeting to discuss the Route 43 project. Walt Ziemba said he would work on a date to schedule this meeting. Matt Parise said that he would like to schedule a personnel meeting the same night as the recreation committee meeting to go over a few items. Thomas inquired about the January deficits in some of the funds listed on the January financial statement presented Council by the Clerk/Treasurer. Mike Payne said that it was just a timing issue regarding bills paid in January such as the Workers Comp. bill that is paid annually in January to allow a larger discount. Thomas Bottorf asked that the Administrator to ask the County for a credit for the 250,000 thousand gallons of water loss incurred because of mistakes made by the County. Thomas Bottorf asked the Administrator to follow up with the County on the Sunset Garden issue, since the odor was becoming a problem again. Thomas Bottorf asked the Administrator to send letters to businesses regarding following the Sanitation Ordinances. He specifically mentioned the Flea Market and Goodwill Businesses. Walt Ziemba said he would send out letters to these businesses. Motion by Thomas Bottorf, second by Bob Gale to approve the fund transfer to the Permissive Tax funds as presented by the Clerk/Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Robert Cochrun to pay bills approved by Council as funds become available. Discussion on the Motion: Matt Parise asked if the $5000 bill for Project Alliance was the amount put in the budget. Mike Payne said that was the amount budgeted. Matt Parise questioned whether the Village should be paying mileage for a Village employee to attend a class in New Philadelphia. Motion by Robert Martin Sr., second by Thomas Bottorf to pay mileage to Sean Lash for this travel to New Philadelphia to take a class that will help him prepare to obtain a required license. For the Good of the Village Richard Hanson, complained that he had green color in his ice cubes that were made by Village water. He presented a sample of this discoloration to the Administrator. Walt Ziemba said he would forward this sample to the state lab. Bob Laukert, 166 Rex Ave., complained about the Crossridge Landfill trucks traveling thru the Village at high weights and speeding. Bob Laukert said that Businesses should be registered with the Village per the Ordinance passed in July and that the Village is losing money when new businesses do not withhold RITA taxes. Betty Stinard, inquired who she should contact when she had problems such as a water or sewer leak after hours. Walt Ziemba said that she should contact 911 and they would get in touch with Village personnel. Motion by Matt Parise, second by Robert Martin Sr. to go into executive session to discuss compensation for the Administrator and pending eminent litigation matters. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Bob Gale, second by Robert Cochrun to return to regular session. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next Regular scheduled meeting is Thursday, February 16, 2006 at 7:00 PM A Finance Committee meeting is scheduled at 6:00 PM to review several issues. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor