Regular Council Meeting Thursday, January 19, 2006 Mayor Dave France called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf. Officials: Mayor Dave France present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion by Thomas Bottorf, second by Bob Gale to approve the minutes of the Regular Council Meeting held January 5, 2006 as corrected. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing before Council Robert Laukert, Representative to BHJ, updated Council on the recent BHJ Meeting including discussions on the Bridge Situation, Traffic Study on Route 7, Route 43 widening to begin Spring 2006, and paving of Layman Blvd. In 2007. Robert Laukert also discussed the fact the other communities impose penalties to residents who do not file RITA returns. Council referred this matter to a future Finance Committee discussion. Motion by Thomas Bottorf, second by Robert Martin to change the meeting agenda order and proceed to the Reports, Announcements and Communications section of the meeting. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Reports, Announcements and Communications Motion by Thomas Bottorf, second by Robert Martin Sr. to contract with Prestige Video at the rate of $50.00 per month from January 2006 until June 2006 to continue to maintain the Village's web site. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Thomas Bottorf said that the Finance Committee was recommending that Council approve several wage increases for salary employees. Thomas Bottorf said that Walt Ziemba had discussed Four Issue I funding projects at the Finance Committee. Robert Martin Sr. said that the recreation Committee listened to a presentation from Burback Pools of Missouri about the possibility of building a pool in conjunction with Island Creek Township and the Indian Creek Local School District. He said he would continue to meet with different entities on this project. Mayor Dave France reminded Committee chairmen to notify Committee Members of future meetings and to also give members an idea of the basic agenda. Matt Parise asked that Tammy continue contacting all Council Members about any upcoming Committee meetings. He said he was not notified of the last two Committee Meetings. Robert Martin Sr. said that their would be a cost of approximately $3800.00 to have Burback Pools come back the next time to continue discussions with them on a community swimming pool. Motion by Thomas Bottorf, second by Matt Parise to return to the regular agenda order for the meeting. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Reading of Ordinances and/or Resolutions Ordinance 2006-01: An Ordinance increasing the pay for the Public Works Supervisor, the Police Chief and the Village Administrator was read for the 1st time. Reports, Announcements and Communications Mayor Dave France read the 2005 annual police report. Thomas Bottorf asked Lou Vandeborne to remind the Police Chief to submit the Quarterly Drug Dog report. Walt Ziemba submitted his report to Council. 1.) Walt Ziemba reported that the PTI (permit) had been received for the Floyd/Beechwood Project. 2.) Walt Ziemba recommended using Traffic Control Equipment Company for the Village's Traffic Signal Maintenance for 2006. Motion by Matt Parise, second by Robert Martin Sr. to accept the quote from Traffic Control out of Pittsburgh to maintain the Village's Traffic Signals at an annual cost of $3648.00 plus hourly rates and material costs listed in the quote. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. 3.) Walt Ziemba announced that an employee education session regarding "Drug Free Work Place" would be held at the Village on Tuesday, January 31, 2006. 4.) Walt Ziemba announced that fill replacement had begun on the telemetry-building site. 5.) Walt Ziemba announced that the Village Ordinances may be placed on the Village's website. He gave Council a copy of a quote from Shawn Price to scan the Village Ordinances and allow them to be placed on the website. 6.) Walt Ziemba presented Council with a letter concerning the filing of a certificate of Need Application changing the number of beds to 88 for the New Wintersville Health and Rehab Center. 7.) Walt Ziemba announced that RITA would be holding a Municipal tax seminar in Richfield, Ohio on February 3, 2006. 8.) Walt Ziemba discussed a letter from the Ohio Department of Natural Resources indicating that the Village must have compliant flood plan management regulations in affect by April 5, 2006. 9.) Walt Ziemba presented to Council a report showing the amount of water loss the Village experienced over the last 13 months. He said that the water loss was approximately 33% for the period and was hoping to reduce this down to 15%. Matt Parise stated that until recently this loss had been around 10%-15%. Walt Ziemba said that the Village would be working on some things to help reduce the water loss problem. He said that they would begin to track the fire department and other areas of water use that is not currently metered. He also sad that he would work with the County on the problem. 10.) Walt Ziemba gave Council a report on major accomplishments of the Village in 2005. 11.) Walt Ziemba gave Council a letter from the Mayor that authorized the hiring of a part time laborer at minimum wage. 12.) Walt Ziemba informed Council he had hired a consultant at a cost of $5000.00 to assist in determining a new method of treating sewage at the Village's plant. He said the Village uses gas chlorination and the holding tank has begun to leak, creating a potential for damage to the system through vandalism or an accident. He reminded Council that the current system is antiquated. He then explained that two systems were being examined and the ultraviolet method was more expensive but safer and less costly in maintaining. Jason Mattern said that he may be able to contact a chemical company to perform an evaluation of the system. He also asked that the Administrator involve him in the future on these types of projects. Matt Parise said the was a little dismayed that $5000.00 was spent without bringing the matter to Council to discuss. Walt Ziemba asked Council for their permission to hire an additional laborer from now through the end of summer. Motion by Matt Parise, second by Robert Martin Sr. to authorize the Administrator to hire an additional seasonal part time employee at minimum wage until Labor Day. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Unfinished Business Walt Ziemba presented Council with the Rules of Council in a word document. Walt Ziemba told Council that Sanitation notices regarding the cost of excess bags of trash would no longer be put on customers' doors. Walt Ziemba said that he would be purchasing a PC for Jack Herceg in the Water Department. New Business Robert Martin Sr. said that it was time to bring down the Village Christmas decorations. Robert Martin Sr. asked the Administrator to apply for $20,000.00 in recreation funds from the County as soon as possible. He listed items that should be included in the request. Robert Cochrun thanked the Street Department for the patching work they did on the Village streets. Matt Parise asked Lou Vandeborne why the Drug Dog had been treated in Columbus. Lou Vandeborne said that they had taken the dog to the best clinic in the state because of contradictory x-ray results from local vets. Matt Parise questioned whether employees need to repay education reimbursement payments if they leave the Village prior to completing a set amount of time at the Village after the classes are complete. Jason Mattern reported that he had attended a seminar regarding running Village Utilities. Motion by Thomas Bottorf, second by Jason Mattern to approve the budget transfers and increase in appropriations as prepared by the Clerk Treasurer. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Matt Parise to pay bills approved by Council except the Bruce & Merriless Bill as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. For the Good of the Village Robert Laukert said that Council and the General Public were invited to an open house on January 27, 2006 at noon that was being held by BHJ. Motion by Robert Martin Sr., second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next Regularly scheduled meeting is 7:00 Pm on February 2, 2006. Mike Payne, Clerk Treasurer Dave France, Mayor