Regular Council Meeting Thursday, January 18, 2007 Mayor Dave France called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern absent, Robert Martin Sr. present, Bob Gale present, Matt Parise present, Thomas Bottorf present. Officials: Mayor Dave France present, Solicitor Christopher D. Becker present, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Motion by Thomas Bottorf, second by Bob Gale to approve the minutes from the regular Council Meeting held January 4, 2007 and the Special Meeting held January 11, 2007. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Persons Appearing Before Council Bob Laukert, Village BHJ Representative, gave a report to Council on the BHJ meeting held January 17, 2007. He told Council that the BHJ Meeting date has been changed to the 4th Wednesday every other month instead of the 3rd Wednesday. Bob Laukert told Council that a meeting would be held at the Jefferson Community College regarding Employer Laws from 1:00 PM to 3:00 PM on January 24, 2007. Chris Becker said that he would complete the RITA Ordinance by the second meeting in February. Ed Laman, Chief of Police, asked Council to pass a resolution to place a one Mill Police Levy on the Ballot in May of this year. He said that the levy would raise approximately $69,000 and would be used for operational purposes and would help pay for the Police Pensions of the Village, additional equipment needs and to help fund step increases for the Police Officers. He estimated the cost to place the election on the ballot in May to be just over $4000. He said that the Village deadline to have the levy placed on the ballot was February 22, 2007. Matt Parise said that he would like to see a detailed proposal on how the levy proceeds would be used. He suggested that this be discussed at a Finance meeting prior to the next Council Meeting. Robert Martin Sr. said that he would like to also hold a meeting to discuss putting the levy on the ballot to pay for construction of a swimming pool. Reading of Ordinances and/or Resolutions Resolution 2006-40: A Resolution enacting the Jefferson County All-Hazard Mitigation Plan was read for the third time. Motion by Thomas Bottorf, second by Bob Gale to approve Resolution 2006-40. Discussion on the Motion: Bob Gale said that he had reviewed the information in the Resolution with Greg Blazey and he said that the document could be amended to address some of the concerns in the application concerning Wintersville, but that not approving this resolution now, could prevent the Village from obtaining state funding in the future. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Bob Gale, second by Matt Parise to have the third reading of Ordinance 2006-39 removed from the table until the February 1, 2007 Council Meeting. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf nay. Motion passed 5-1. Reports, Announcements and Communications Mayor Dave France read the 2006 annual Magistrate and Police Reports. Mayor Dave France announced that the next community can drive would be Saturday, January 20, 2007. Administrator's Report Walt Ziemba said that Council had a copy of the contract with Prestige Video to continue to tape the Regular Council Meetings at $110 per meeting beginning March 1, 2007 for one year. Motion by Robert Martin Sr., second by Robert Cochrun to renew the contract for one year with Prestige Video at the rate of $110 per meeting. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Jason Mattern suggested that Council may consider taping certain Special Council Meetings in the future. Walt Ziemba said that he would be attending a small government projects meeting in Columbus on January 19, 2007. Walt Ziemba told Council that the cost estimate that he obtained to place a fence around Leonard Ave. property was $4796.00. Walt Ziemba asked Council if they would like him to submit a Natureworks grant application to try to obtain funding for recreation purposes. Bob Gale suggested that the Village wait until next year to apply for the grant since Council had not yet had time to discuss whether they would accept the grant even if awarded to the Village. Robert Martin Sr. suggested that the Village apply for the grant this year, and if successful it may be something that could help obtain recreational funding in the future as well. Motion by Robert Martin Sr., second by Robert Cochrun to authorize the administrator to apply for the Natureworks grant. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Thomas Bottorf said that a recreation meeting should be held to discuss the specific items to be included in the Natureworks grant. Robert Martin Sr. said he would call a meeting to discuss this. Motion by Matt Parise, second by Bob Gale to return to the Ordinance and Resolutions section of the meeting to read the Resolution approving the application of the grant. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Resolution 2007-01: A resolution authorizing the Administrator to apply for a Natureworks Grant was read for the first time. Motion by Matt Parise, second by Robert Cochrun to suspend the rules for the second and third readings of Resolution 2007-01. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Resolution 2007-01: A resolution authorizing the Administrator to apply for a Natureworks Grant was read for the second and third times. Motion by Matt Parise, second by Bob Gale to approve Resolution 2007-01. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Walt Ziemba said he would be submitting a claim to the Village insurance company for damage to a pump, valued at $6000.00. Walt Ziemba asked for approval to spend $800 for welding that needed to be done on the Village trash compactor located at the street garage. Council told the Administrator that he did not need their approval to move forward on this type of repair. Walt Ziemba gave Council a brief project update on the Garden Drive/Meadow Road project. Unfinished Business Robert Martin Sr. said that the County's share of the telemetry costs needed to be billed to the County. Walt Ziemba said that the project was not entirely complete, so that the County could not be billed yet. Robert Martin Sr. questioned why the light for Roberts Street had not yet been fixed. Walt said that all the requests for light repairs were sent at the same time. John Synodinos, Village resident and former Council person, said that he thought the Solicitor should check with the Banks involved on the properties that the Village was discussing to have demolished to move the project along. Chris Becker said that he would contact Matt Parise to discuss the question of what expenditures could require Council's approval before being authorized. Chris Becker said that a $500 per machine fee for skilled gaming was reasonable to be charged but he recommended Council to hold off passing any Ordinance on these machines until the legality question was resolved in March or April on the machines. He said that he would look into the issue of what would be the maximum per machine fee and whether a tax could be assessed on these machines. Thomas Bottorf said that the Finance Committee met last week and discussed tearing down the Leonard Ave. building down and building a small park area on that property. New Business Matt Parise said that recently the County Commissioners had been discussing regionalization and privatization of the County Water Services. He said that he would like Council to be kept up to date by the Administrator of the information discussed at these meetings. Jason Mattern updated Council on the Worker comp status of the Village, including the fact that by the year 2009 the Village would have several 2003 claims coming off it's rating period that might help reduce rates. Thomas Bottorf said that the Village needs to keep moving forward on reviewing the Hypo system since a deadline was coming up regarding this matter. Thomas Bottorf asked that the lights on Grove Street and the light near where water bills are dropped off be checked since they appeared not to be working properly. Matt Parise asked the Administrator to send a letter thanking Timet for the furniture and other items recently donated to the Village. Motion by Robert Martin Sr., second by Matt Parise to pay bills approved by Council as funds become available. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Matt Parise said that he had asked the clerk to review the auditor of state bill to make sure that the previous balance had not already been paid. Motion by Thomas Bottorf, second by Matt Parise to go into executive session to discuss a personnel matter and to discuss the status of potential litigation. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Bob Gale to return to regular session. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Motion by Robert Martin Sr., second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Bob Gale yea, Matt Parise yea, Thomas Bottorf yea. Motion passed 6-0. Next regular scheduled Council Meeting is February 1, 2007 at 7:00 PM Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Dave France, Mayor