Regular Council Meeting Thursday, January 17, 2008 Mayor Bob Gale called the meeting to order. Roll Call: Robert Cochrun present, Jason Mattern present, Robert Martin Sr. present, Phyllis Foreman present, homas Bottorf present, Bob Merriman present. Officials: Mayor Bob Gale present, Solicitor Christopher D. Becker absent, Clerk Treasurer Mike Payne present, Administrator Walt Ziemba present. Moment of Silence Pledge of Allegiance Reading of Minutes Motion be Robert Martin, second by Robert Cochrun to approve the minutes of the Regular Council meeting held on January 3, 2008. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Person appearing before Council Mayor Bob Gale announced that he had reappointed Bob Laukert as the Village Representative to BHJ for 2008. Bob Laukert, Village Representative to BHJ, updated Council on the December 10, 2007 BHJ Meeting. He explained to Council that BHJ representatives had complied a cost for updating Village traffic lights and signal system and that 100% Federal Funding could be obtained for this project with Village only needing to pay for the engineering study. He said that the project could take place as early as the Spring of 2009. Reading of Ordinances and/or Resolutions Ordinance 2008-01: An Ordinance vacating street/right of way in Sunset Gardens was read for the first time. Ordinance 2008-02: An Ordinance selling to the highest bidder two Village owned vehicles was read for the first time. Thomas Bottorf suggested that the vehicles be placed in the Village lot to have more exposure to the public. Reports, Announcements and Communications Mayor Bob Gale swore in all the newly promoted Police Officers and also the new Officer Sean Daly who began January 17, 2008. Chief Laman said that Sean Daly would serve a 6 month probationary term and that he would have Council formally approve his permanent status as a patrolman at that time. Mayor Bob Gale announced that the Citizen members of the Planning Commission would have the following ending term dates. Ed Johnston - 12/31/2013 Bob DiBeneditto - 12/31/2011 Bob Kalbaugh - 12/31/2009 Mayor Bob Gale asked that Council approve the 2008 Dues for the Jefferson County Planning Commission. Motion by Robert Martin, second by Robert Cochrun to approve paying the Jefferson County Planning Commission Dues in the amount of $125.00. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Motion by Robert Martin, second by Phyllis Foreman to approve the 2008 committee assignments that he had handed out to the Council Members. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Administrator's Report Walt Ziemba announced that a Public Records Seminar would be held at Jefferson Community College on February 9, 2008 at 9:30 Am. He asked that those Officials who will be going to the training let Tammy know so she can make reservations. Walt Ziemba reminded Council that nominations for the Citizen of the year are due in by February 7, 2008 at 3:00 PM. He also said that a notice of this request for nominations had been sent to the newspaper. Walt Ziemba further updated Council on the Traffic Signal project that would only require the Village to pay $60,000 - $65,000 for the engineering study. He said the first step in the project would be for Council to approve moving forward with the project, so a hold could be put on the funds for this project. He said that the second step would be to have the Village do the engineering study. After that he said that ODOT would handle the bidding and coordinating the entire project. Walt Ziemba told Council that it might be possible for the Village to obtain grant funding for the Village's share (the engineering study) if the project were to begin after July of 2009. Thomas Bottorf suggested that the Administrator send a letter confirming that the Village would like to have the funds set aside for the Village to fund this project. Council agreed that further discussion of this project should take place at a future Street Committee Meeting. Walt Ziemba asked Council to consider giving the Street and Utility full time employees a $150 per year boot allowance. Thomas Bottorf suggested that this be brought up at Next year's budget meetings. Jason Mattern suggested that the employees consider purchasing boots from a company that Sal Chemical uses that cost only $30.00. Robert Martin suggested that for $30.00 the Village could consider using contingency funds to purchase boots for the employees. Walt Ziemba told Council that the employees had all received a recap sheet listing the cost of all their wage and benefits. Walt Ziemba told Council that their packets contained information concerning grant funding available for businesses that needed to spend funds to prepare business sites for use. Mayor Bob Gale asked that the Village consider endorsing the Indian Creek 5 year, 1 mill permanent improvement levy. Motion by Robert Martin second by Robert Cochrun to endorse the 5 year, 1 mill Indian Creek Levy for permanent improvements. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Mayor Bob Gale asked Council to also consider endorsing H.R. 64, that contained improvements to the no child left behind legislation. Motion by Robert Martin, second by Robert Cochrun to endorse the H.R. 64 legislation. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Council agreed to discuss at an Ordinance Committee meeting the Administrator's recommendations on parking on Garden Drive. Walt Ziemba told Council that the One Ton truck that had been authorized to be purchased in 2007 would actually be paid for in 2008, because the truck was not delivered until January. Walt Ziemba told Council that the Drane Company would have the Village Ordinances ready to be placed online in about 30 days. He said that they recommended that the Ordinances be updated twice a year. Unfinished Business Walt Ziemba said that he would be setting up a Meeting with Jack Gilmore concerning the odor issue in Sunset Gardens and discussing the telemetry costs. Mayor Bob Gale asked that a Water and Sewer Meeting be set up to discuss these issues. New Business Robert Cochrun announced that the annexation of the properties that the Village had been working on would take place beginning at 11:00 Am at the March 27, 2008 Commissioner's Meeting. Motion by Jason Mattern, second by Robert Martin to reflect the increase in pay for the promoted officers retroactive to the first pay in January, since they had been performing those duties already. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Transfer None. Payment of Bills None. Motion by Robert Martin, second by Robert Cochrun to adjourn. Vote: Robert Cochrun yea, Jason Mattern yea, Robert Martin Sr. yea, Phyllis Foreman yea, Thomas Bottorf yea, Bob Merriman yea. Motion passed 6-0. Next Regularly scheduled meeting is February 7, 2008 at 7:00 PM. Disclaimer: These are a draft of the minutes and not deemed official until approved by Council. Mike Payne, Clerk Treasurer Bob Gale, Mayor